Northwestern University · 1 day ago
Program Coordinator
Evanston, IL
Full-time
Hybrid
Entry, Mid Level
$53K/yr - $65K/yr
1+ years expNorthwestern University is seeking a highly motivated Program Coordinator to support a prestigious training grant and collaborate with faculty and graduate students. The role involves managing logistics, tracking deadlines, and fostering communication to ensure the smooth operation of training grant activities and contribute to future proposals.
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Responsibilities
Manages day to day operations
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained
Manages design and development of program databases; compiles & analyzes data; prepares reports
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives
Participates in budget preparation
Maintains budget & associated analysis & reports; prepares, processes, reconciles & provides receipts (as appropriate) for transactions
Develops coordinated, consistent marketing and brand messages
Creates state-of-the-art website
Incorporates social media and networking into program/project aspects as appropriate
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project
Reviews trends to recommend future plans to increase participation, engagement, etc
Observes program sessions and interacts with participants for purpose of gaining insight, growing and strengthening program knowledge, and optimizing trainee satisfaction
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates
Implements corrective actions required as a result of surveys or other indicators
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner
Coordinates and arranges colloquium & seminar coordination, & faculty travel planning
Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading
Partners with NU development office and grant manager to identify and seek program funding
Works closely with faculty to encourage and help undergraduate students arrange research
Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications
Identifies grant funding
Ensures human resources programs, policies, & procedures are implemented & consistently applied
Coordinates all or portions of the trainee talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.)
In consultation with management & Central HR, administers HR solutions
Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives
Manages academic quality and continued growth and expansion
Identifies & obtains external expertise as needed and works with content experts for current and new programs
Reviews programs/projects to increase efficiencies to support growth
Manages speaker selection, communication, and topic development
Leads program/project updates and improvements
Ensures compliance with all necessary organizations
Prepare documentation as required
Interfaces with accreditation bodies
Administers & maintains existing strategic plans
Participates with area/unit senior staff in conceptualization, development and presentation of materials used in functional operations
Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc
Advises students regarding admissions, academic, career and development matters
Reads & evaluates admissions files and participates in candidate selection
Interviews and screens applicants
Implements strategy regarding structure, process, & staff support of students in compliance with NU policy
Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.)
Organizes new student activities
Supervises 1-2 staff &/or provides work direction
Performs other duties as assigned
Qualification
Required
Bachelor's in business, accounting or a related field + 1 year program administration or similar experience; or 3 years program administration or similar experience
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
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