Caris Pregnancy Counseling and Resources · 1 day ago
Administrative Assistant
Chicago, IL
Part-time
Onsite
Entry Level
$20/hr - $25/hr
1+ years expCaris Pregnancy Counseling and Resources is a faith-based nonprofit organization dedicated to supporting women and children during unplanned pregnancies. They are seeking a skilled and compassionate Administrative Assistant to provide operational and client service support, ensuring the effective functioning of the organization.
CommunitiesHealth Care
Responsibilities
A professional first responder to the ministry via doorbell, main phone line, and email servicing: guests, donors, vendors, partners, volunteers, etc
Routinely change waiting room décor, i.e. flowers, etc
Coordinate (internal) staff calendars, phone lists, milestones, etc
Coordinate (internal) employee events: staff development, birthdays, work anniversaries
Maintain employee time off calendars: PL & PSSL
Receive, handle, distribute daily packages, mail, and bank deposits
Assist with documenting expenses and providing reports to accounting team
Complete daily a.m. & p.m. office checklists: monitor, order, stock/restock, upkeep office supplies of communal office spaces, i.e., prepare coffee, restocking paper towels/toilet tissue/ Kleenex, snacks, dishwasher, printing paper, conference equipment, kitchen appliances, etc
Track office supplies and order replacements on a schedule
Complete general office duties including filing (physical and online), coordinating monthly
Update holiday office hours via social media (Bing, Google, Instagram, Facebook, LI)
Administer/oversee donor CRM system, ensuring data integrity, reporting, and accurate tracking of contributions
Assist Executive Assistant with coordinating thank-you notes, touch-point cards, and donor engagement activities
Assist Operations Manager with conducting screening calls and reference calls
Be the first touchpoint for Caris’s clients via chat, phone, email, and face-to-face
Schedule appointments, confirm/follow-up on appointments and pray for clients
Welcome walk-in clients and support Caris’s counselor: send intake packets, appointment reminders, follow-up with client surveys to clients
Keep counselors updated on client appointments, arrivals, cancellations, etc
Train Front Desk volunteers
Assist with collecting ministry statistics and client stories
Be a strong advocate for the client’s experience and offer suggestions as needed
Assist Client Services team with all office events (including evening/weekend)
Assist the Client Services department and staff on projects to maintain seamless processes and procedures
Mental Health experience, a plus
Create physical charts for new clients as well as maintain already existing charts, and ensure information is protected and private
Assist with creating and maintaining the Client Info Spreadsheet
Assist Client Services with in-kind donations
Qualification
Required
Bachelor's degree in business, Marketing, Communications, or related field
1-3 years of experience, preferably in the nonprofit sector
Strong data entry and solid experience with Microsoft 365 Office
Punctual, dependable, attention to detail, organizational skills and professionalism
Experience in multi-tasking juggling multiple projects environment, must be able to organize and manage time appropriately and adapt to changing circumstances
Ability to communicate well verbally and in writing (eye for accuracy) and a high degree of responsiveness to both internal and external clients, donors, partners, vendors, volunteers, etc
Enthusiastic about learning new software programs and applications, i.e. CRM, Canva, etc
Ability to commute to Chicago, IL 60602
Preferred
Candidates with a desire to use skills and serve in a ministry are strongly encouraged to apply
Mental Health experience, a plus
Master's degree
Benefits
Paid Leave (PL)
Paid Sick and Safe Leave (PSSL)
22 Paid Holidays •Based on the hours you work•
10 Days Paid Vacation (12/21/2026-1/1/2027) •Based on the hours you work•
Employee Assistance Program (EAP)
Company
Caris Pregnancy Counseling and Resources
Caris is an apolitical faith-based, non-profit pregnancy counseling agency.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Gina V.
Chief Executive Officer
Company data provided by crunchbase