Stantec · 5 hours ago
Administrative Assistant
Philadelphia, PA
Full-time
Onsite
Mid Level
3+ years expStantec is a global leader in sustainable engineering, architecture, and environmental consulting. They are seeking a highly organized and detail-oriented Administrative Assistant to support their growing team in Philadelphia, PA, focusing on the efficient management of reports, meeting minutes, and digital files.
ArchitectureConsultingInterior DesignProfessional Services
Responsibilities
Perform administrative functions such as document preparation, filing, sorting, and book marking
Assist in the collection and analysis of data for report preparation
Maintain and organize electronic files within company-wide platforms (e.g., OneDrive, SharePoint) ensuring proper naming conventions and folder structures
Accurately and timely prepare, format, and distribute various reports (e.g., weekly/monthly progress reports, financial reports, project reports)
Attend meetings, accurately record minutes, and distribute them promptly to all attendees
Prepare meeting agendas and materials as needed
Support team members and leadership with Report Preparation, Meeting Minutes and PDF Conversions with uploading to client FTP Sites
Assist in preparation of internal & external memos, correspondence, presentations, proposals, check requests, expense reports, and general reports (editing, formatting, proofing)
Manage and coordinate schedules and appointment setups
Support project teams with client deliverables in Microsoft Word, Excel, Project and PowerPoint
Research and bookmark valuable online resources (articles, websites, tools) for easy access by team members
Schedule and coordinate meetings and conference calls
Qualification
Required
Experience with OneDrive and SharePoint is required
Strong organizational and time-management skills with the ability to prioritize tasks effectively
Excellent attention to detail and accuracy
Strong written and verbal communication skills
Ability to work independently and as part of a team
Proactive and resourceful problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential
High School Diploma or equivalent required
Minimum 3 years of experience as an Administrative Assistant or in a similar role
Preferred
Associate's Degree in Business Administration or a related field
Benefits
Medical, dental, and vision plans
A wellness program
Health saving accounts
Flexible spending accounts
401(k) plan
Employee stock purchase program
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid family leave
Ten paid holidays in each calendar year
Eligible to accrue vacation between 10 and 20 days per year
Eligible for paid sick leave
Company
Stantec
Stantec is a professional services company that provides engineering, architecture, design, and consulting services.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$809.3M2025-05-30Post Ipo Debt· $309.3M
2023-11-20Post Ipo Equity· $250M
2023-06-20Post Ipo Debt· $250M
Leadership Team
Vito Culmone
EVP Finance & CFO
Dave Flynn
Senior Vice President, Health, Safety, Security & Environment
Recent News
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