Yale University · 1 day ago
Lead Administrator
New Haven, CT
Full-time
Hybrid
Lead/Staff
$120K/yr - $225K/yr
10+ years expYale University is committed to contributing to a better tomorrow and is seeking a Lead Administrator to serve as a strategic partner and Chief Financial and Administrative Officer. This role involves managing an annual operating budget, providing administrative oversight, and ensuring high-quality financial and administrative support for various organizational units.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Identifies, mobilizes and optimizes financial and other resources to help advance the mission of the organizations, and ensures that the organizations receive high quality financial and administrative support in a manner compliant with university policies and procedures
Conducts long- and short-term resource planning, providing guidance and recommendations as needed
Directs, plans, and manages the comprehensive business affairs of the organizations, including management and analysis of organizational budgets, program development, human resources, staff training and development, and building management
Achievement of the organization’s mission and goals by working in close partnership with the organization leader, faculty, staff, students and service providers to develop and implement the organization’s strategy
Understands and monitors external and internal factors influencing the organization’s mission and goals
Plans for financial and non-financial resources required for the organization to achieve its goals
Supports organization and program leaders in conceptualizing, prioritizing, and planning new programs or program changes
Supports, and when necessary drives, the organization’s process for strategic planning with key faculty and staff
Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities
Effectively represents organization needs, challenges, and opportunities at the University level
Proactively shares knowledge and best practices with others
Provides comprehensive financial information, analysis and advice to optimize use of the organization’s financial resources
Creates and updates long range financial plan(s), reflecting all critical issues
Identifies available financial resources (current and future), and advises and deploys efficiently to best support organization objectives
Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments and takes action as needed
Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements
Identifies, communicates, addresses and escalates risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the organization and the University
Ensures all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity
Ensures the organization employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements
Ensures that all organization staff participate in the University’s performance management and career development processes
Ensures the needs of the organization’s current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff
Cultivates a diversity of backgrounds and perspectives in the organization
Assures that the organization follows appropriate School and University policies and procedures related to Human Resources
Ensures efficient and effective completion of all administrative and financial services provided to the organization
Ensures high quality delivery of administrative services by providers outside the organization, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs
Establishes, monitors, and meets or exceeds targets for operational excellence
Identifies and implements opportunities to achieve continuous improvement of processes
Responsible for building and managing a team of high-performance administrative and financial professionals
May perform other duties as assigned
Qualification
Required
Minimum of a bachelor's degree and ten years progressively responsible experience 5 of which are in a leadership role; or equivalent combination of education and experience
Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis
Demonstrated experience with complex strategic planning and resource allocation
Demonstrated experience in managing relationships and influencing outcomes
Demonstrated creativity and effectiveness in a complex organization
Demonstrated success in developing people and organizations
Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills
High-level strategic planning and analysis skills
Thorough working knowledge of finance, fund accounting and financial reporting and analysis and a solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment
Visionary with ability to influence
Ability to generate a strategic vision and to influence people to achieve this vision
Demonstrated ability to manage people on a day-to-day basis and inspire a high level of commitment and performance
Demonstrated interpersonal, teamwork and partnership skills
Ability to maintain strict confidentiality
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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