Stantec · 2 hours ago
Assistant Project Manager
Tucson, AZ
Full-time
Hybrid
Mid Level
3+ years expStantec is a company that delivers critical minerals needed for various industries while ensuring sustainable practices. They are seeking an Assistant Project Manager to provide project management assistance for large mining clients in Arizona, focusing on project coordination, budgeting, documentation, and client communication.
ArchitectureConsultingInterior DesignProfessional Services
Responsibilities
Coordinate with our project team members across several offices to facilitate and document meetings, and support the internal execution of fast-paced, multi-discipline engineering and mining projects
Assist in developing and maintaining detailed project execution plans and project schedules
Coordinate tasks across multiple technical disciplines, and subconsultants, to ensure alignment and timely delivery
Track project progress, identify risks and potential delays, and support mitigation planning
Create and update Project Setup Forms, Project Execution Plans
Help set up and maintain project files
Contribute to process improvement efforts related to project organization and efficiency
Support project budgeting, cost tracking, and financial forecasting
Prepare financial status reports and assist with invoicing and expense monitoring
Review and process subconsultant invoices, checking for accuracy and compliance with contracts and work performed
Maintain organized project documentation, including meeting minutes, submittals, RFIs, and correspondence
Prepare project status updates, progress reports, and client presentation materials
Assist in compiling technical deliverables and proposals
Support Project Managers in managing client communications
Help plan and participate in client and internal meetings, preparing agendas and documenting action items
Serve as a routine point of contact with subconsultants and vendors
Coordinate preparation and submittal of technical deliverables across multiple disciplines
Assist in review of deliverables, checking for completeness, consistency, and adherence to format and standards
Help coordinate and document quality control reviews and compliance with project requirements
Coordinate and assist with preparation of contracts, subconsultant agreements, and change orders
Track contract deliverables and ensure compliance with contract
Assist with procurement of materials, equipment, and services
Assist project managers with quality management and project audits
Assist with project risk assessments and mitigation planning
Support adherence to health, safety, security and environmental policies and procedures
Help track compliance and training documentation for health and safety programs
Work with project management, marketing, and other administrative staff to develop successful proposals
Conduct research and document coordination to support proposal teams
Qualification
Required
Excellent communication skills, verbal and written
Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, and Adobe Professional
Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines
Aptitude in working with numbers and general accounting understanding and experience
Willingness to work overtime occasionally in order to meet deadlines
Ability to work independently and in a dynamic team environment
Good communication skills, both verbal and written
Self-motivated and strong attention to detail
This is a hybrid position and requires the individual to work in a Stantec office 3 days a week
Advanced degree in engineering, science, construction management, business, or related field
Experience organizing and improving program and project processes
Demonstrated experience working in a fast-paced work environment with multiple stakeholders
Minimum of 3-5 years of experience working in project coordination, management, or engineering/design support roles, preferably in mining
Preferred
Experience working in an engineering or mining consulting firm
Ability to learn quickly and adapt to new software tools and project management processes
Company
Stantec
Stantec is a professional services company that provides engineering, architecture, design, and consulting services.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$809.3M2025-05-30Post Ipo Debt· $309.3M
2023-11-20Post Ipo Equity· $250M
2023-06-20Post Ipo Debt· $250M
Leadership Team
Vito Culmone
EVP Finance & CFO
Dave Flynn
Senior Vice President, Health, Safety, Security & Environment
Recent News
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