Clackamas County · 8 hours ago
Administrative Services Manager (Social Services)
Oregon City, OR
Full-time
Hybrid
Mid, Senior Level
$101K/yr - $136K/yr
7+ years expClackamas County is committed to serving the public and enriching the community. They are seeking an experienced Administrative Services Manager to provide leadership in financial and administrative functions within the Social Services Division, overseeing budgeting, financial reporting, and program operations.
GovernmentGovTech
No H1B
Responsibilities
Leads financial and administrative operations for the Division, including budgeting, financial reporting, accounting, procurement, payroll, contract and grant administration, and shared services
Directs preparation, monitoring, and updates of the annual Division budget; oversees revenue forecasting and expenditure projections to support staffing and program operations
Prepares and presents accurate financial reports to Department and Division leadership
Oversees the full contract lifecycle, including processing, amendments, renewals, and compliance with County procurement, legal, and risk requirements
Coordinates with County Counsel, Risk Management, Central Procurement, and other stakeholders to obtain required approvals; negotiates selected contracts as assigned
Manages revenue agreements, including intergovernmental and funding-related contracts and subcontracts, ensuring accurate reporting, monitoring, and reimbursement
Oversees grants management and compliance activities, including proposal coordination, submission, reporting, and evaluation requirements
Manages funder reporting systems and maintains complete grant documentation and files
Develops and monitors subrecipient grant agreements in collaboration with Central Finance and contractors; coordinates audits to ensure regulatory compliance
Oversees program operations, client management systems, and administrative support functions, including billing, clerical services, and system maintenance
Supervises and supports public facing customer services team and oversees office and infrastructure needs for the Division
Recruits, hires, and supervises staff; conducts performance evaluations; administers corrective action; and supports training and professional development
Promotes collaborative team efforts within the Division and across County departments to ensure quality service delivery
Provides financial and operational analysis to Division and Department leadership to support decision-making
Participates in department-wide initiatives focused on process improvement, documentation, and operational efficiency
Qualification
Required
Minimum of seven (7) years of experience in a related field providing operational and administrative support, including at least two (2) years in a leadership or program management role with supervisory responsibilities
Experience in budget development and monitoring
Experience in procurement & contract administration and monitoring
Experience with financial reporting and analysis
Ability to work independently and cultivate a collaborative team environment
Ability to handle a wide range of situations and circumstances effectively, positively and professionally
Ability to establish priorities, organize tasks and projects and work independently
Strong organizational skills and attention to detail
Computer proficiency with MS Office (Excel, Word, PowerPoint, Outlook, Teams, etc.)
Preferred
Knowledge of Federal, State, and local laws, ordinances, and regulations pertaining to management in government agencies in the State of Oregon
Public procurement and purchasing experience
Budgeting in the public sector or government environment
Experience working in social services programs
Benefits
Competitive wages
Cost-of-living adjustments
Merit increases (for eligible employees)
Robust sick and vacation plan for regular status employees
Health and wellness classes and events
Alternative care benefits
16 hours of vacation accrual per month
8 hours of sick accrual per month
10 paid holidays and 1 personal day per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
Employer-paid 6% PERS retirement contribution
A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
A Choice of Dental Plans
Robust EAP and wellness programs, including gym discounts and wellness education classes
Longevity pay
Other retirement Savings Options
Company
Clackamas County
Clackamas County, Oregon is a government organization that works to serve the public and enrich our community.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Daniel Brumfield
Digital Evidence Program Administrator (CCSO)
Erica Diebel, PHR
HR Business Partner
Recent News
2026-01-11
oregonlive.com
2025-08-05
2025-05-08
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