Columbia University · 22 hours ago
Grants Finance Analyst I
New York, NY
Full-time
Onsite
Mid Level
$66K/yr - $79K/yr
3+ years expColumbia University is seeking a Grants Finance Analyst I to support grant-related post-award administrative activities within the Vagelos College of Physicians and Surgeons. The role involves managing sponsored award portfolios, ensuring compliance with regulations, and performing financial reconciliation and payroll accounting.
EducationHigher EducationMedicalTrainingUniversities
Responsibilities
Maintains a portfolio of Sponsored Project accounts, in close collaboration with manager. Accurately performs monthly budgeting, projecting, updating and reconciling of research finances for portfolio of accounts
Trains under the direction of senior staff to develop skills in financial analysis, management of multiple award types, and Notices of Awards and communication
Co-leads monthly meetings with PIs, together with manager, to address financial portfolio
Assists with portfolio summaries to prepare for meetings, collaborates with manager on post-meeting summaries and action items
Sets up new grant accounts and budgets and modifies existing awards with new incoming funding, collaborating closely with Sponsored Projects Administration and senior team members as needed. Ensures that PIs have necessary information, such as chart string details and any pertinent terms and conditions of the awarded project
Reviews and sets up subaward agreements, setting up new grant accounts and budgets
Collaborates with faculty to establish salary distributions or address suspense in continuation of projects
Serves as initial point of review for accuracy of grant related invoice and expenditure payments, requisitions, purchase orders, interdepartmental invoices, expenditure corrections, and journal entries. Requests PI approval and initiates internal processing
Ensures that research funding is allocated and spent in accordance with PI plan and all applicable guidelines. Tracks and monitors invoices throughout life of award to ensure that subawards are spending their funding in a timely manner
Performs accurate and timely payroll accounting for assigned grant-related personnel, including initiating and documenting salary distributions, cost transfers, clearing suspense and repository accounts
Leverages reporting mechanism to tracks internal and external support for faculty and research personnel, including keeping team trackers up to date
Assists in the University year end close-out procedures, including, but not limited to, ensuring there is no grant overrun, all necessary grant expenses have been posted, SAPOS and POs are correctly accounted for and encumbered in ARC Sponsored Projects Financial reports
Maintains records in accordance with internal procedures, demonstrating compliance with sponsor and sponsor agreements, and University regulations concerning project expenditures, equipment, and other fiscal concerns
Assists faculty with grant progress reports, necessary compliance documents, review of summary statements and responses
Performs all other duties as assigned within scope of practice and/or training
Continuously develops and maintains sound knowledge of relevant federal rules and regulations and stays informed about sponsor terms and conditions for submitting and administering grant awards
Participates in and/or supports special team projects and initiatives and ensure timely communication of issues and status
Keeps current on all organizational policies, goals, and initiatives
Successfully completes all required university and department trainings
Works collaboratively and cooperatively with colleagues, faculty, and other stakeholders on all aspects of grant administration. Strong interpersonal relationship and emotional intelligence skills - develop and maintain positive relationships with faculty, team members and collaborators in other internal offices, such as Sponsored Projects Administration and Sponsored Projects Finance
Contributes to team learning culture by providing support to colleagues, demonstrating self-development, and keeping current on relevant professional development topics
Demonstrates professionalism and accountability in interactions with internal clients through clear, respectful, and timely communication and responsive follow-up
Perform other related duties and responsibilities as assigned/requested
Qualification
Required
Bachelor's Degree or combination of education and experience
A minimum of 3 years of related experience, including prior pre- or post-award grant management experience
Knowledge of finance and accounting best practices, good working institutional knowledge and knowledge of the principles of sponsored project financial management, and familiarity with online systems for grant management (e.g., eRA Commons, InfoEd, and ASSIST)
Strong critical thinking and analytical skills, including strong Excel skills
Capacity to work independently and successfully within a deadline driven, multi-tasking operating environment. Ability to handle multiple projects at increasing levels of complexity and demonstrate sound judgment in managing time, prioritizing, and decision-making
Project management skills, including leadership, technical project execution, stakeholder communication and team collaboration. Strong interpersonal and emotional intelligence for productive relationships
Excellent oral and written communication skills. Ability to deliver excellent customer service and liaison with department chairs, senior principal investigators, personnel in central offices and sponsoring agencies
Self-motivated, adaptable, and resourceful. Proficient in interdisciplinary problem-solving and effective communication with a diverse workforce. Willingness to learn new systems and collaborate respectfully in an inclusive environment
Strong commitment to fostering diversity and equity
Preferred
Knowledge of sponsors and sponsor requirements
Familiarity with Columbia systems
Company
Columbia University
Columbia University is a research institution and Ivy League school for undergraduate and graduate students across various fields
10001+ employees
H1B Sponsorship
Columbia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageTotal Funding
$21.84MKey Investors
ValeNational Institutes of HealthNational Science Foundation
2024-09-24Grant· $0.02M
2023-08-17Grant
2023-05-04Grant· $20M
Leadership Team
Jeannette Wing
Executive Vice President for Research and Professor of Computer Science
Asaf Cidon
Assistant Professor, EE and CS
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