Baisch Engineering Inc. · 15 hours ago
Client Services & Office Coordinator
Kaukauna, WI
Full-time
Onsite
New Grad, Entry LevelBaisch Engineering Inc. is seeking a Client Services & Office Coordinator to be the friendly face and helpful voice of their office. This role involves performing various administrative tasks, ensuring a welcoming environment, and supporting daily operations while interacting with clients and employees.
Civil EngineeringConstructionElectrical DistributionHeating Ventilation and Air Conditioning (HVAC)Mechanical EngineeringProject Management
Responsibilities
Answering and directing incoming phone calls
Updating company documents and forms
Accurately enter and maintain information across multiple internal databases
Coordinate conference room schedules and various internal and external office meetings
Utilize Microsoft Word, Outlook, Access, Excel, Adobe, and Canva proficiently to support daily operations
Communicating via phone and email with employees, clients, and other external contacts
Operating the copier and other office equipment
Filing company records
Processing incoming and outgoing mail
Maintain a tidy, welcoming front office and conference rooms, ensuring spaces are always client-ready
Oversee day-to-day office operations, including coordination with building services and facilities needs
Manage and maintain company inventory of office supplies
Ensure compliance with engineering firm licensing requirements and related documentation
Maintain and update the company’s business contacts database and contact lists
Maintain the company sign-out log, serving as an internal reference for employee availability, work status, and locations
Perform additional administrative and operational duties to assist and support the Support team and all other teams within the company
Qualification
Required
Strong verbal and written communication skills
Ability to interact well with clients, guests, and team members
Detail-oriented and organized
Comfortable with computers and typing
Understanding of the importance of confidentiality
Self-motivated and enjoys taking on new challenges
Positive, problem-solving mindset
Ability to juggle changing priorities with ease
Experience performing administrative tasks such as answering and directing incoming phone calls
Experience updating company documents and forms
Ability to accurately enter and maintain information across multiple internal databases
Experience coordinating conference room schedules and various internal and external office meetings
Proficient in Microsoft Word, Outlook, Access, Excel, Adobe, and Canva
Experience communicating via phone and email with employees, clients, and other external contacts
Ability to operate office equipment such as copiers
Experience filing company records
Experience processing incoming and outgoing mail
Ability to maintain a tidy, welcoming front office and conference rooms
Experience overseeing day-to-day office operations
Ability to manage and maintain company inventory of office supplies
Experience ensuring compliance with engineering firm licensing requirements and related documentation
Experience maintaining and updating the company's business contacts database and contact lists
Experience maintaining the company sign-out log
Ability to perform additional administrative and operational duties to assist and support the Support team and all other teams within the company
Reliability and eagerness to learn
Benefits
Competitive wages
A generous 401k/profit sharing plan
A flexible work environment
Great benefits
A medical plan option with no premium cost to our employees
Paid time off
Continuous learning to elevate your skills within a supportive, collaborative, and fun work environment
Company
Baisch Engineering Inc.
Consulting engineering firm
Founded in 1958
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase