Metasys Technologies · 2 months ago
Mail and Office Services Associate
Baltimore, MD
Full-time
Onsite
New Grad, Entry Level
$21/hr - $21/hrMetasys Technologies is a professional legal office environment seeking a Mail and Office Services Associate. This role provides comprehensive operational support, managing document production, mail distribution, and office services while ensuring high levels of professionalism and customer service.
Information ServicesInformation TechnologyManagement ConsultingProfessional ServicesStaffing Agency
Responsibilities
Operate high-volume copy and scanning equipment; perform document binding and finishing work
Handle sensitive and confidential legal documents with accuracy and discretion
Manage incoming and outgoing mail, faxes, and shipments; apply appropriate postage
Maintain copier and printer functionality; perform basic troubleshooting and repairs
Conduct daily quality checks on office equipment to ensure consistent performance
Distribute office supplies, mail, and faxes to designated departments or individuals
Maintain inventory records, supply levels, and management reports
Deliver completed jobs to internal and external locations as required
Assist with document scanning, file conversion, file naming, and OCR (Optical Character Recognition) processes
Manage Table of Contents (TOC) and file formatting for printing or Excel-based documents
Perform duties related to shipping, receiving, and meeting room setup
Support building operations including minor maintenance, re-lamping, and light cleaning as needed
Coordinate off-site document production or print projects with external vendors
Provide front-line customer service and professional support to attorneys, paralegals, and administrative staff
Ensure all assigned areas, including copier stations and mail areas, remain organized and fully stocked
Accurately log service calls, equipment usage, and project details in daily reports
May require occasional overtime, evening, or weekend work to support deadlines or emergency needs
Perform additional administrative and operational tasks as assigned
Qualification
Required
High school diploma, GED, or equivalent work experience required
Strong proficiency in MS Office applications (Word, Excel, Outlook)
Experience with copier, scanner, postage, and print production equipment
Preferred
Previous experience in a legal, mailroom, or corporate office services environment strongly preferred
May require a valid driver's license depending on site location and responsibilities
Company
Metasys Technologies
Metasys Technologies is a staffing company that provides recruitment assistance.
Founded in 2000
501-1000 employees
H1B Sponsorship
Metasys Technologies has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (2)
2021 (3)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Arkview Capital
2022-08-01Private Equity
Leadership Team
Romeen Sheth
CEO
Recent News
Company data provided by crunchbase