University of Arizona · 1 day ago
Administrative Assistant
Tucson, AZ
Full-time
Onsite
Mid Level
3+ years expThe University of Arizona is seeking an Administrative Assistant to provide front desk and administrative support for Arizona Public Media. This role involves managing communications, coordinating visitor services, and performing clerical tasks to ensure efficient operations in the front office.
EducationHigher EducationNon ProfitUniversities
Responsibilities
Oversees the day-to-day maintenance, organization, and operation of the front desk and reception area, including, but not limited to, the ordering of office supplies and postage, copy machine maintenance, and visitor hospitality. Maintains a professional, organized, clean front office and reception area
Sorts and distributes all incoming mail
Screens and logs phone calls, voice mail messages, and visitors, and directs to the appropriate staff or department as necessary. Handles visitor parking reservations as needed
Provides donor/member assistance as needed, including technical support such as PBS Passport activation
Researches and resolves customer and member inquiries
Monitors and responds appropriately to external email inquiries in a timely manner
Performs filing and file maintenance
Posts notices to internal websites
Provides general clerical assistance to the Executive Office and administrative leadership team under the direction of the Executive Assistant and Administrative Services Manager, including travel authorizations, expense reports, expense reimbursement requests, public file assistance
Performs a variety of administrative support activities for immediate supervisor on own initiative
Accounts Receivable: Is responsible for the timely disposition of check donations in alignment with University of Arizona cash handling procedures, including categorizing, check log entry, donor and/or membership database entry, updating donor/member information, and daily bank deposits
Provides additional assistance to the Business Office as needed
Assists with training and scheduling the reception desk volunteer(s), and acts as a reception area policy and procedure point of reference
Maintains a regularly updated policies and procedures manual
Completes all annual required trainings, including cash handling procedures, anti-bias, communications, online security, and other trainings
Assists with special events and projects as needed. Some special events may be held outside of regular business hours and away from primary place of business
Evaluates and resolves problems within the scope of the position’s responsibilities
Performs other duties as assigned
Qualification
Required
High school diploma or high school diploma equivalency is required
Minimum of 3 years of relevant experience, or equivalent combination of education and work experience
Attention to detail and exceptional follow through
Ability to work efficiently in a fast-paced environment and take initiative
Knowledge of standard office practices and procedures
High-level computer skills in Microsoft Office applications, including Access databases and Outlook
Ability to interact effectively with all types of people
Ability to communicate effectively and professionally in person, on the phone, and via email with general public, donors, members, and staff
Benefits
Health, dental, and vision insurance plans
Life insurance and disability programs
Paid vacation
Sick leave
Holidays
U of A/ASU/NAU tuition reduction for the employee and qualified family members
Retirement plans
Access to U of A recreation and cultural activities
And more!
Company
University of Arizona
University of Arizona is a public research university that offers bachelor’s, master’s, doctoral, and professional degree courses.
10001+ employees
H1B Sponsorship
University of Arizona has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (138)
2024 (119)
2023 (146)
2022 (135)
2021 (146)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$88.9MKey Investors
US Department of EnergyGoogle.orgNational Science Foundation
2024-12-10Grant· $0.61M
2024-06-04Grant· $1M
2023-09-07Grant· $30M
Leadership Team
Chad Herzog
Associate Vice President, Arizona Arts
Recent News
Arizona Daily Star
2025-12-14
Arizona Daily Star
2025-12-09
Government Technology US
2025-12-09
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