ENV · 1 day ago
Leadership Development Coordinator
Englewood Cliffs, NJ
Full-time
Onsite
Entry Level
1+ years expENV (Environetics) is a leading multi-disciplinary architecture, interior design, and engineering firm based in Englewood Cliffs, NJ. The Leadership Development Coordinator role is designed for a motivated individual to support the firm’s growth initiatives while developing leadership skills through real exposure and teamwork.
ArchitectureConstructionConsultingInterior Design
Responsibilities
Assist with tracking project schedules, deadlines, and team assignments
Maintain shared folders and documentation
Support meeting preparation: agendas, notes, follow-ups, conferences/tradeshows
Help implement SOPs and workflows
Coordinate with admin, BD, and PMs to develop leadership based growth initiatives
Update logs and internal dashboards for informed decision making
Streamline admin operations including inbound customer relations to deliver a more automated workplace
Work alongside Growth Director to develop the full lifecycle of proposal development—from initial RFP review and go/no-go coordination to final submission
Manage proposal schedules, deliverables, checklists, and internal team deadlines
Work closely with Principals and Project Managers to gather content, confirm scope, coordinate consultant information, and finalize pricing inputs
Maintain a library of proposal templates, resumes, project sheets, and boilerplate language
Ensure compliance with RFP requirements, formatting standards, and submission protocols
Coordinate with graphic design or marketing teams for layout, branding, and final production
Support project teams with administrative organization, meeting scheduling, agenda preparation, and follow-up documentation
Track project milestones, schedules, and deliverables in coordination with Project Managers
Assist with consultant coordination, including distributing documents, collecting fees, and managing communication channels
Maintain project logs, status reports, and shared project folders (OneDrive/Teams/Deltek/Airtable/etc.)
Help prepare project kickoff materials, meeting minutes, and client-facing documentation
Build and manage standardized workflows for proposals, subcontracting, project onboarding, and client documentation
Ensure team adherence to internal processes, naming conventions, file organization, and schedule protocols
Serve as the central point of contact for tracking active pursuits and proposal workload across the firm
Maintain calendars for proposal deadlines, interviews, and upcoming opportunities
Track metrics such as win/loss ratios, response timelines, and the volume of proposals by sector
Coordinate between business development (BD), operations, and design teams to ensure alignment on priorities
Facilitate communication between leadership and project teams regarding deadlines, project updates, and proposal needs
Ensure timely distribution of meeting notes, action items, and follow-ups
Serve as liaison between internal team members and external consultants, partnering firms, subcontractors, and clients for administrative and proposal-related matters
Maintain accurate, organized records of proposals, qualifications, fee proposals, and supporting documents
Ensure proper version control and filing across platforms (OneDrive, Teams, Deltek Ajera, Airtable, etc.)
Update and manage firmwide project experience lists, resumes, and proposal content library
Track certifications, licenses, DUNS/SAM registrations, insurance certificates, and other compliance documentation required for submissions
Develop or support development of presentation decks, talking points, agendas, and leave-behind materials
Ensure branding consistency and develop an organized archive of past interview materials
Train and mentor administrative staff supporting proposals and project coordination
Establish standard operating procedures (SOPs) for administrative processes
Support workload balancing and resource planning for deadlines across departments
Implement continuous improvements to efficiency, file organization, and cross-department collaboration
Qualification
Required
BA/BS of Business or related field
Experience with ERP systems / SQL based learning models (Airtable, AWS, Office365)
Minimum one to two years of relevant industry experience
Strong organizational skills
Strong verbal and written communication skills
Benefits
401(k)
401(k) matching
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Company
ENV
ENV is an architecture, interior design, engineering, and planning firm.
51-200 employees
Funding
Current Stage
Growth StageRecent News
2023-07-10
2023-04-24
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