Endeavors · 2 hours ago
Administrative Assistant
Tucson, AZ
Full-time
Onsite
Entry Level
2+ years expEndeavors is seeking an Administrative Assistant to provide support to the Customs and Border Protection Workforce Wellness Program. The role involves managing administrative tasks such as scheduling, correspondence, and expense management to ensure efficient operations.
CommunitiesFamilySocial
Responsibilities
Manages daily assignments and ensures deadlines are met and work is completed correctly
Prepares/modifies documents including correspondence, reports, drafts, memos, and emails
Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary
Respond to INFO emails and requests for information
As requested, track and manage overall expenses in Expense Management systems
Receive, enter, and manage expenses, invoices, receipts, and submissions
Submit completed expense report in system according to deadlines
Perform administrative duties in a timely and accurate manner
Answer phones and take/forward messages
Type, print and proofread documents
Photocopy, scan and fax materials
Distribute general client correspondence
Schedule appointments for clients
Maintain legal records and files for organization
Handle all details associated with travel arrangements including flights, local transportation, and accommodations
Track and submit receipts
Confirm travel related appointments and all other travel details
Draft and/or compose correspondence and presentations as assigned
Provide presentation support, Excel Spreadsheets, or other presentations
Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports
Manages files and makes copies
Ensures documents are filed and maintained on SharePoint
Serves as keeper/tracker of organizations documents
Organize and maintain documents in a paper or electronic filing system(s)
Shipping documents or marketing materials as necessary
Other duties as assigned
Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to "Empower people to build better lives for themselves, their families, and their communities."
Qualification
Required
High School Diploma or GED required
2-3 years' experience in a larger organization preferred with proven experience in providing exemplary assistance and an in-depth understanding of administrative procedures
Must be proficient in MS Office (Word, PowerPoint, Excel)
Must be an analytical mind with problem-solving skills
Excellent organizational and multitasking abilities
Team player with leadership skills
Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion
Flexibility in hours required as needed for business purposes
Driver's License with clear record
Must have daily use of a vehicle without prior notice
Must be available and willing to travel to various locations and with such frequency as the business need dictates
Preferred
Associate in business administration or relative field preferred
Microsoft Office Specialist Certification Preferred
2-3 years' experience in a larger organization preferred
Company
Endeavors
Endeavors is a Christian community service organization that provides social welfare services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Danniel Hernandez, M.A., PHR, SHRM-CP
Chief Administrative Officer
Erica Contreras, MBA, RBLP-T
Chief Learning Officer
Recent News
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