Impact Recruiting, LLC · 2 days ago
Administrative Assistant
California, United States
Full-time
Onsite
New Grad, Entry LevelImpact Recruiting, LLC is an established sales organization specializing in financial and insurance-aligned products. They are seeking a detail-oriented Administrative Assistant to support their busy office, ensuring smooth daily operations and serving as the first point of contact for visitors and clients.
Real Estate
Hiring Manager
Bonnie Mogolesko
Responsibilities
Welcome clients and visitors with professionalism and courtesy
Manage phone systems and direct calls appropriately
Maintain a clean, organized, and professional front desk area
Greet guests and notify team members of arrivals and phone calls
Perform daily administrative tasks including filing, scanning, and document preparation
Coordinate meeting schedules, conference calls, and manage shared calendars
Order and restock office supplies; handle general office errands
Assist team members with administrative projects as needed
Create, update, and manage Excel spreadsheets for data tracking and reporting
Use formulas, charts, and pivot tables where applicable
Clean and maintain large data sets with strong attention to accuracy
Office Management, research projects, data, presentations, HR, new hire resourcing
Qualification
Required
Proven administrative experience, preferably in a professional office environment
Advanced proficiency in Microsoft Excel (formulas, sorting/filtering, basic functions)
Excellent verbal and written communication skills
High level of organization, reliability, discretion, and professionalism
Comfortable sitting at a front desk for extended periods during business hours
Professional demeanor with strong customer service skills
Preferred
Experience in financial services, insurance, or retirement planning fields
Experience supporting a small, collaborative team
Benefits
Stable, structured 9 AM–5 PM PST schedule.
Collaborative and supportive work environment.
Annual bonus
Company
Impact Recruiting, LLC
Impact Recruiting LLC is a dynamic, relationship-driven executive search and talent acquisition firm with over two decades of specialized recruiting expertise.
Founded in 2000
2-10 employees
H1B Sponsorship
Impact Recruiting, LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
Funding
Current Stage
Early StageCompany data provided by crunchbase