Hoag Health System · 5 hours ago
Administrative Assistant: Community Health
Newport Beach, CA
Full-time
Onsite
New Grad, Entry Level
0+ years expHoag Health System is a nonprofit regional health care delivery network in Orange County, California. They are seeking an Administrative Assistant to provide administrative support, serve as the first point of contact for the department, and assist in various tasks including scheduling, maintaining supplies, and supporting community health initiatives.
Hospital & Health Care
Responsibilities
The Administrative Assistant serves as the first point of contact, both in person and for incoming calls to the department
This person will provide administrative support, playing an important role in the overall success of the department
Responsibilities can include answering telephone calls and assisting callers, coordinating appointments
Monitor and/or order office supplies as needed as well as keeping supplies organized
Scheduling equipment repair and service
May distribute mail and process incoming/outgoing mail
Schedules various room reservations for meetings and maintains room calendars as requested
Assists in the development of policies and procedures and departmental forms
Projects an image of professionalism in communication, appearance, and conduct
Maintains confidentiality
Maintains up to date unit specific data, logs, and runs reports for management
Performs other duties as assigned
FAITH COMMUNITY NURSING: Will be an integral team member involved with all aspects of Event Planning; including representing Hoag FCN at various community and inter-faith events throughout the year
CCU: On boards all contracted dialysis nurses and ensures compliance with all Hoag contract employee requirements
Collects and manages daily dialysis charge sheets
Reconciles monthly dialysis charges with CCU Director
Works with Finance and dialysis company to correct billing issues
GAMMA KNIFE: Responsible for coordinating and scheduling Gamma Knife consultations and procedures, assisting the RN with pre and post-op treatment duties
Qualification
Required
High School Graduate or equivalent required
Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems required
Minimum 0-2 years' experience required
Preferred
Bachelor's degree in healthcare-related field preferred
Three (3) years' administrative support experience in a corporate environment preferred
Company
Hoag Health System
Hoag is a nonprofit, regional health care delivery system in Orange County, California.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Robert Braithwaite
President and Chief Executive Officer
Eric Cheung
Chief Legal Officer, General Counsel, Senior Vice President
Recent News
PR Newswire
2025-07-14
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