McAfee & Taft · 18 hours ago
IP DOCKETING MANAGER
Oklahoma City, OK
Full-time
Onsite
Mid, Senior Level
3+ years expMcAfee & Taft is a law firm seeking an IP Docketing Manager who will be responsible for managing docketing and supporting multiple attorneys. The role involves ensuring accurate docketing of patent and trademark filings, providing guidance to attorneys and staff, and generating reports to enhance client services.
Business Development
Responsibilities
Docket incoming US Patent Trademark Office and foreign filing mail into docketing database; double checking for accuracy. Write effective notes into the database to ensure shared knowledge and historical reference. Routinely apply judgment to ensure that risk management is safeguarded, and docket data is complete and reliable
Manage that all forms of correspondence are accurately entered into the database and record keeping system. Investigate perceived discrepancies and inconsistencies in due dates and dockets; analyze and review mail where response dates are not apparent or where contingencies may exist; report issues and findings to appropriate attorneys and staff
Act as resource to attorneys and staff, providing docketing guidance and expertise. Regularly and effectively communicate docket standards, protocols, and procedures to ensure understanding and compliance within department
Review outgoing filings; de-docket relevant dates in docketing database; forecast and enter next action
Ensure that any discrepancies in docket dates and responses are appropriately resolved and corrected
Review relevant documents, such as letters, faxes, email, etc., relating to foreign filing responses and de-docket as appropriate; follow through with paralegals and attorneys as necessary
Generate regular docket reports and distribute to department members
Review and follow through on updates to docket report as identified by department members, input updates into docketing database
Prepare ad hoc docket reports for department members and clients, customizing as appropriate Collaborate closely with department members to ensure that client reports are formatted and prepared to meet client needs
Collaborating and assisting in the regular review and assessment of docketing procedures; participate in and coordinate updates to procedures; develop responsive procedural changes
Assist with periodic docket audits and proactively respond to underlying issues
Participate in special projects involving docket functions that require docket expertise, historical knowledge, etc
Provide in-depth, detailed, and analytical research on docket-related issues and questions; follow through on findings; propose and implement measures as appropriate to improve processes to reduce future risk
Prepare and file patent, trademark and copyright applications
Communication and coordination with foreign counsel re foreign filings
Prepare, review, edit, proofread and file a variety of documents, pleadings and communications
Prepare correspondence to clients
Scrupulously review all work products to ensure highest accuracy; routinely apply techniques and procedures to manage details, often working under critical deadlines
Actively prioritize work responding to deadlines and changing critical needs
Qualification
Required
Associate's degree in paralegal or legal studies or other related discipline is preferred. An equivalent combination of education and experience is required
Minimum of 3 years of administrative experience required
Skilled with MS Office Suite and other office products
Excellent written and oral communication skills (comprehension & expression)
Strong command of the English language, including excellent spelling, grammar, punctuation, form and style
Detail-oriented and ability to create, compose, proof and edit correspondence
Possess sense of initiative and responsibility to manage case load and maintain confidentiality of records and information
Ability to work in a fast paced, high-pressured environment
Excellent problem-solving skills and team mindset
Ability to review incoming and outgoing correspondence and input information in a timely and accurate manner
Willing to work overtime and do what it takes to meet deadlines as necessary
Preferred
5+ years in legal experience preferred
Prior IP docket management or IP paralegal experience preferred but not required
Paralegal certification from ABA-approves program preferred but not required
Company
McAfee & Taft
McAfee & Taft is a law firm that provides legal services in Oklahoma.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Scott McCreary
Attorney and Vice President
Josh Boren
Chief Human Resources Officer
Recent News
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2023-03-01
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