Unified Women's Healthcare · 8 hours ago
Executive Operations Coordinator
Lone Tree, CO
Full-time
Onsite
Senior Level, Lead/Staff
$100K/yr - $140K/yr
10+ years expUnified Women's Healthcare is a nationwide community of providers and operations specialists focused on improving women's health. The Executive Operations Coordinator provides enterprise-level support to the Executive Leadership Team, coordinating meetings and ensuring timely execution of decisions and actions.
Health CareHospitalMedical
Responsibilities
Coordinates enterprise forums (ELT + cross-functional): builds agendas/run-of-show, confirms attendees, manages pre-read process, and ensures meeting readiness
Captures decisions and action items in real time during enterprise meetings; assigns owners/dates, publishes follow-ups, and maintains decision/action logs
Supports cross-functional 2026 priority workstreams through meeting coordination, materials preparation, stakeholder alignment, and action-item tracking to keep execution on pace
Reinforces governance and operating rhythm: maintains cadence map (MOR/AOP/ELT/Sponsor cycles), scheduling windows/standards, and helps clarify roles/decision rights through consistent meeting processes
Coordinates scheduling and execution of core enterprise forums (e.g., MOR, AOP) in partnership with Sponsor EA team; resolves complex multi-party scheduling and sequencing dependencies
Supports Board meeting preparation and execution with CEO EA: logistics coordination, materials compilation, version control, and follow-up tracking on Board actions/requests
Cross-trains to support multiple executives during PTO coverage/peak periods to ensure continuity (meeting coordination, forum coverage, follow-ups)
Attends periodic training sessions
Other duties as assigned
Qualification
Required
High School Diploma required
10+ years supporting VP/SVP/C-suite leaders (direct support or enterprise forums) with demonstrated ability to operate with executive presence
Experience owning an end-to-end operating cadence (e.g., monthly/quarterly reviews, steering committees) including pre-reads, run-of-show, decision logging, and follow-through
Demonstrated ability to influence and drive closure across 10+ cross-functional stakeholders without direct authority (examples: chasing actions, resolving conflicts, aligning pre-reads)
Ability to produce executive-ready outputs (crisp notes, action summaries, agendas, comms) with minimal edits; strong business writing skills
Proven track record of creating structure from ambiguity (e.g., building templates/processes, improving workflows) and proactively anticipating needs
Experience managing lightweight program/project plans (trackers, dependencies, risks/issues) and escalating appropriately
Advanced proficiency in Microsoft 365 collaboration (SharePoint permissions/structure, Teams channels, version control) and comfort learning new tools quickly
Demonstrated ability to operate in a high-volume, high-urgency environment during peak cycles (Board/AOP) and flex hours as needed for critical meetings
Preferred
Bachelor's degree is preferred
Benefits
Health Coverage
Paid Time Off
Financial & Retirement Planning
Income Protection
Wellbeing Support
Professional Development
Company
Unified Women's Healthcare
Unified Women's Healthcare is a management services company that specializes in administrative and business support services.
5001-10000 employees
H1B Sponsorship
Unified Women's Healthcare has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Bob LaGalia
President & Chief Executive Officer
Kathy Kraay
Chief Financial Officer
Recent News
2025-09-03
2023-07-21
Company data provided by crunchbase