FORM Garden Design · 1 day ago
Finance Manager
Baltimore, MD
Full-time
Hybrid
Mid, Senior Level
5+ years expFORM Garden Design is seeking a part-time experienced Finance Manager to join their award-winning practice. The Finance Manager will support the financial health and operational stability of the studio, managing payroll, bookkeeping, and financial reporting while ensuring compliance with various requirements.
Architecture & Planning
No H1B
Responsibilities
Managing payroll, including calculating payroll, paid time off, and personal professional development time and budgets, entering payroll in Paychex, and preparing employee total compensation summaries
Maintaining accurate bookkeeping in QuickBooks, including entering invoices, reviewing and categorizing credit card transactions, and filing expense and cost-of-goods receipts
Reconciling cost-of-goods receipts against credit card transactions to ensure accurate job costing
Preparing monthly and quarterly Profit & Loss reports
Running monthly budget vs. actual income and expense reports
Producing monthly project health reports by Project Manager and staff utilization reports
Drafting design, sales, and retainer invoices, and inputting cost-of-goods accurately
Managing accounts payable, including developing and maintaining a payment calendar to visualize cash flow
Paying vendors, credit cards, insurance premiums, taxes, and loans in a timely manner
Setting up automatic payments and billing efficiencies wherever possible
Establishing and managing lines of credit and billing terms with partners
Managing accounts receivable, including depositing checks, entering payments into BigTime, and sending reminder emails for past-due invoices
Overseeing annual insurance renewals and census reporting, including health insurance and business insurance covering general liability, professional liability, workers’ compensation, auto, and ERISA-related requirements
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent professional experience)
5+ years of experience in accounting, bookkeeping, or financial management, preferably in a professional services or small business environment
Demonstrated experience managing payroll, accounts payable, and accounts receivable
Proficiency with QuickBooks (required); experience with Paychex and BigTime preferred
Experience preparing financial reports, including Profit & Loss statements and budget vs. actual analysis
Strong organizational skills with exceptional attention to detail and accuracy
Ability to manage confidential financial and personnel information with discretion
Comfortable managing multiple recurring deadlines and workflows simultaneously
Ability to work independently while collaborating closely with leadership
Availability to work on-site a minimum of 1 per week, with additional remote work as needed
U.S. residency or citizenship
Preferred
Experience with Paychex and BigTime
Benefits
Paid holidays for any office recognized holidays (see Employee Handbook) that fall on the set office days as outlined above.
401k investment plan and 3% company contribution
Friendly and supportive team environment
Company
FORM Garden Design
Designing legible gardens informed by architecture, inspired by nature, and enjoyed by people. Serving Maryland, DC, Virginia, and beyond.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase