City Colleges of Chicago · 10 hours ago
Sr Accounts Payable Analyst
Chicago, IL
Contract
Onsite
Mid, Senior Level
3+ years expCity Colleges of Chicago is seeking a Senior Accounts Payable Analyst to perform a full range of accounts payable functions. This role involves reviewing and processing vendor invoices, tuition, travel, and expense reimbursement requests while ensuring compliance with established policies and procedures.
AlumniCommunitiesE-LearningEducationHigher Education
Responsibilities
Reviews and processes invoices for assigned department accounts/colleges and processes for payment to vendors, ensuring accuracy and completeness of invoice packages, and compliance with established work procedures and CCC policies
Audits invoices by reviewing and matching invoices against purchase orders and support documents; checks purchasing contracts as needed; verifies accuracy of funding sources; and enters invoice data into PeopleSoft (PS) Finance System to create vouchers for pay disbursements
Reviews weekly exceptions and budget error reports generated by AP account records module to identify discrepancies and errors. Work with Business Office staff to correct errors as needed
Processes employees’ tuition reimbursement requests, reviewing submitted documents for completeness and accuracy; verifies that requests comply with relevant CCC policies, collective bargaining agreements (CBAs), and HR-Benefits professional development rules
Reviews pre- and post- travel authorization forms submitted to AP Department for approval, ensuring adherence to established processes, rules, and guidelines
Approves, issues, and reconciles cash/cost advances following guidelines of the Travel Reimbursement expense policy
Provides information and customer service to internal and external customers regarding CCC’s procedures and policies relating to invoices, payment disbursement to vendors, travel and expense, and tuition reimbursement
Provides Business Managers with daily reports of pending items in Travel and Expense PS module to assist with the timely resolution of issues preventing the approval of requests
Assists with reconciling monthly PNC Bank reports of single use accounts and pre-paid travel cards, comparing transactions and activities against support documents
Provides training and guidance to lower level and temporary staff on accounts payable processes and procedures
Assist with the scanning and indexing of invoices and vouchers into imaging system (TAB Fusion) to allow interface with PeopleSoft (PS) Financial Systems
Assists with the processing of eighteen system payment transaction runs such ACH, system checks, paper checks and other electronic payments
Assists with special projects as required
Qualification
Required
Associate degree from an accredited college or university in Accounting, Finance, or related field
Three years of accounts payable work preferably in a high-volume AP work environment
A combination of education and experience may be taken into consideration based on an applicant's credentials
Demonstrated knowledge and skill in using PeopleSoft Financials
Knowledge of AP procedures and general accounting standards
Excellent data entry skills with a strong attention to detail
Must have strong analytical and organizational skills
Good written and verbal communications skills with ability to communicate clearly and effectively
Ability to work within a culturally diverse environment
Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint)
Benefits
Excellent health and welfare benefit package
Long-term savings and investment programs including 403(b) & 457(b) Investment Plans
Pension plan with the State University Retirement System (SURS) Plan
Generous vacation, holiday, personal and sick days
Tuition reimbursement
Company
City Colleges of Chicago
City Colleges of Chicago is a school.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.6MKey Investors
U.S. Department of Education
2023-01-20Grant· $0.6M
Leadership Team
CM Winters
Assistant Professor & Department Chairperson
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