Gaudenzia, Inc. · 2 hours ago
Administrative Assistant
Washington, DC
Full-time
Onsite
Mid Level
$18/hr - $20/hr
3+ years expGaudenzia is dedicated to promoting long-term recovery by providing comprehensive treatment and support for individuals with substance use and co-occurring mental health disorders. The Administrative Assistant will be responsible for maintaining program and client files, preparing reports, and ensuring effective communication with various stakeholders.
Addiction TreatmentFamilyHealth CareRehabilitation
Responsibilities
Set up and maintain program and client electronic and paper files in a confidential environment and in accordance with state and federal regulations
Prepare reports as required by the Regional and Corporate Offices, and as directed by the Program Director and/or Administrative Coordinator
Maintain current, organized database, filing, and reporting systems
Report client changes to funding agencies
Maintain organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds
Maintain contact with appropriate community resources needed to facilitate care coordination
Create and implement communication and reporting systems to facilitate thorough communications with the Regional and Corporate Office, funding agencies, and other community resources
Greet facility visitors, and screen clients returning to the facility, if needed
Answer phone calls and check facility voicemail daily
Complete IT and maintenance tickets to resolve facility issues
Record minutes from facility meetings
Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons
Maintain facility supply inventory, and order new supplies, as needed
Qualification
Required
Minimum of a high school diploma or GED
At least three (3) years of administrative experience in an office environment
Excellent customer services and telephone etiquette
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships with clients, other staff member, outside agencies/institutions and the general public
Ability to successfully work with others from various cultures and backgrounds
Ability to perform math and basic accounting
Ability to plan and organize work and prepare appropriate reports
Knowledge of office and clerical functions
Knowledge of Microsoft Word and Excel
Knowledge of system development, reporting, and file maintenance
Benefits
Competitive Pay
Excellent Benefits
On The Job Training
Upward mobility
Educational assistance to help you grow with us in this life saving field!
Company
Gaudenzia, Inc.
Gaudenzia, Inc.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.24MKey Investors
Pennsylvania Housing Finance Agency
2023-07-13Grant· $0.24M
Leadership Team
Dale Klatzker, Ph.D.
CEO
Robert Bickford
Chief Financial Officer
Recent News
Spark Biomedical
2025-06-12
Senador Vincent Hughes
2025-04-15
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