Commonwealth of Massachusetts · 11 hours ago
Supervising Administrative Assistant - PDD Framingham
United States-Massachusetts-Boston-75 Federal Street
Full-time
Onsite
Mid, Senior Level
$66K/yr - $66K/yr
3+ years expThe Commonwealth of Massachusetts is seeking a Supervising Administrative Assistant for the Public Defender Division Framingham Office. This role involves supporting the Attorney-in-Charge in managing day-to-day operations and supervising administrative staff in a fast-paced legal environment.
Government Administration
Responsibilities
Supervising Administrative Assistant (AA) staff including preparation of annual performance evaluations, approval of time & attendance, and professional training
Delegating administrative support work in the office to AA staff
Supporting the Attorney-in-Charge on day-to-day duties of running the office as well as special projects and coordinating communication, support, and resources with HR, Facilities, and IT
Managing the AA staff on opening and closing case files, maintaining open case files, and filing, scanning and shredding of closed cases
Participating in the recruitment, selection, and hiring process of office AA staff
Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence
Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas
Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected
Planning, coordinating, and calendaring meetings and events
Assisting with other projects to improve the quality of legal representation and to enhance client services
Ensuring that office systems and agency procedures and practices are administered effectively; communicating effectively with internal and external contacts at all levels
Assisting with front desk coverage including all receptionist responsibilities as needed
Maintaining and updating department websites; and
Other duties as assigned
Qualification
Required
Associates degree in related area
At least three years of full-time, or equivalent part-time, experience in administrative work or an equivalent combination of education, experience, and skills
Access to a personal computer with home internet access sufficient to work remotely
Strong communication, organizational and detail skills
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to establish effective working relationships and to work as a team leader
Flexibility, and strict adherence to confidentiality
Preferred
Typing skill of 50 to 60 wpm preferred
Familiarity with advanced Word formatting and editing, and Microsoft Excel
Legal office experience a plus
Foreign language skills are strongly preferred
Company
Commonwealth of Massachusetts
Commonwealth of Massachusetts is a government administration.
10001+ employees
H1B Sponsorship
Commonwealth of Massachusetts has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (4)
2023 (2)
2022 (6)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$20.84MKey Investors
U.S. Department of Agriculture
2024-10-29Grant· $20.84M
Leadership Team
David J. Kelly
CEO/President
Mary-Louise White
CEO
Recent News
2026-01-11
2025-12-24
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