Firmani + Associates Inc. · 12 hours ago
Office Manager
Seattle, WA
Full-time
Hybrid
Mid, Senior Level
$80K/yr - $90K/yr
5+ years expFirmani + Associates Inc. is an integrated marketing and PR firm based in Seattle, seeking a proactive Office Manager to support their growing operations. The role involves coordinating office management, finance and administration support, and people operations while ensuring a smooth and efficient office environment.
AdvertisingDigital MarketingMarketingPublic Relations
Responsibilities
Coordinate with outsourced vendors, including IT, bookkeeping, HR, and accounting partners
Manage office operations, including supplies inventory, equipment, and on-site facility needs
Oversee office contracts and renewals. Manage incoming and outgoing mail, including depositing incoming checks
Maintain master files for client contracts, vendor agreements, compliance filings, personnel records, and tax documentation
Support accounting partners with monthly client invoicing, managing timekeeping and billing software, invoice preparation, and submission
Coordinate accounts receivable and accounts payable, ensuring vendors have required documentation and information
Support bookkeeping and accounting vendors by ensuring timely and accurate delivery of materials
With our HR Partner, monitor and track required federal, state, and local compliance filings (Washington and out-of-state), ensuring vendors complete all monthly, quarterly, and annual requirements
Manage employee attendance tracking, benefits administration, 401(k), and related employee programs
As needed, assist with recruiting, hiring, onboarding, and offboarding processes
Support the employee performance review process and maintain personnel records
Coordinate compliance with applicable federal, state, and city employment requirements
Perform basic IT tasks, including device set-up and account maintenance
Coordinate with external IT vendors for advanced technical needs
Lead planning and coordination of agency events, retreats, offsite meetings, staff lunches, and client appreciation activities
Manage and support special projects and operational initiatives as assigned
Qualification
Required
5+ years of office management and/or administrative experience
Bachelor's degree or equivalent professional experience is a strong plus
Familiarity with QuickBooks, Microsoft Office/SharePoint, and timekeeping software
Highly organized, detail-oriented, and comfortable managing multiple workstreams at once
Confident communicator who can work independently and collaborate across teams and vendors
Professional and customer service-oriented, with a positive and energetic attitude
Resourceful problem-solver who enjoys improving systems and processes
Strong project management instincts and follow-through
Experience with or interest in finance and bookkeeping
Benefits
Employer-paid insurance including health, dental and vision benefits
Company-matched 401(k)
20 days of PTO, in addition to 10 holiday closures
Company
Firmani + Associates Inc.
F+A forges and executes innovative communication, marketing and social-media campaigns that change minds, spur commerce and inform key audiences.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Annie Alley
Partner
Kristi Herriott
Partner
Recent News
GlobeNewswire News Room
2024-11-15
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