Varnum LLP · 1 day ago
Birmingham Legal Secretary - Personal Injury
Birmingham, MI
Full-time
Onsite
Entry, Mid Level
2+ years expVarnum LLP is a Michigan-based, full-service law firm with over 200 attorneys and six offices. They are seeking an experienced Legal Secretary to support their Personal Injury practice team in the Birmingham office, requiring strong organizational skills and attention to detail.
Business DevelopmentConsultingLegal
Responsibilities
Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers
Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance
Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested
Receives, reads and routes incoming postal mail
Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery
Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys
Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis
Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline
Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings
Requests checks for filing fees, etc. and attorneys' business expense reimbursements
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives
Attend staff meetings, training sessions and other required employee meetings
Copying, typing, scanning, faxing and any other general office duty as needed
Maintains confidentiality in all firm and client matters
Assists with other firm work as directed by attorney or paralegal
Qualification
Required
Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision
2+ years' experience as a legal assistant or experience in a law firm
Completion of high school required
Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm
Excellent proofreading skills
Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities
Works independently and completes tasks with minimal supervision
Professional demeanor and ability to work well in a team-oriented environment
Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff
Committed to providing responsive client service
Occasional hours outside of normally scheduled hours
Preferred
Bachelor's degree in legal studies or related field preferred
Knowledge of iManage or other document management systems
Company
Varnum LLP
Varnum empowers business leaders to venture confidently with actionable legal counsel spanning the boardroom, courtroom, and private legal matters.
201-500 employees
H1B Sponsorship
Varnum LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
Aaron M. Phelps
Partner
Adam Brody
Partner
Company data provided by crunchbase