The Tatitlek Corporation · 4 months ago
Secretary II
US-VA-Dahlgren
Full-time
Onsite
Entry Level
$26.02/hr - $26.02/hr
2+ years expThe Tatitlek Corporation is seeking a Secretary II to work directly with Government personnel in meeting the administrative needs of the project and its staff. This role involves performing general secretarial and clerical duties, scheduling meetings, and maintaining office documentation.
Civil EngineeringConstructionFacilities Support ServicesMapping ServicesProject Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
General secretarial/clerical duties and support roles
Answers/screens incoming calls in a professional manner
Receives/greets visitors and maintains a visitor log
Provides customers with accurate information on administrative support processes, procedures, and documentation requirements
Schedules meetings and appointments
Provides meeting support
Receive, type, change and process documents in accordance with Naval Correspondence Manual or associated guidance for specific format
Maintains master files of correspondence
Receive/review incoming correspondence, establish controls on certain items and prepare replies
Maintain a Point of Contact (POC) listing to include employee muster list
Complete signature routing, tracking, and distribution of documentation
Copy, scan, fax, bind, route, file, distribute, archive, shred, and dispose of data documentation
Process timecard entries, timecard reports, training requests, and shipping documents
Receive, sort, distribute and prepare incoming and outgoing mail
Use Government systems to process requisitions, training requests, work requests, etc
Coordinate travel arrangements for personnel to include assisting with travel orders
Establish, maintain, and update the office filing system in accordance with policy
Receive and coordinate accurate and timely actions items, requests, and data calls
Maintain inventory of office supplies and use approved procurement process for replacement
Inform personnel of important office matters during their absence from the office
Travel on base may be required for pick-up/delivery of official information
Performs maintenance on and monitors status of office equipment. Calls for service when required
Aid in the disposal of excess or non-functioning equipment
Execute new employee on-boarding process
Perform muster procedures
Maintain Branch calendars (e.g. – employee leave, temporary duty, and work/conference room)
Maintain Key inventory
Coordinate plant account inventories
Establish and maintain Standard Operating Procedures (SOPs) for clerical/secretarial duties
Some work is completed without established procedures
Other duties as assigned
May require occasional travel
Qualification
Required
High school diploma/GED or equivalent
Two (2) years of experience creating and maintaining documentation and data management systems
Must hold a valid Driver's License in order to operate Government Furnished Vehicles: May be required to produce a Department of Motor Vehicles (DMV) driving record. Individuals whose DMV driving records include DUIs or DWIs within the last 11 years will not be approved
Experience providing general administrative support in all facets of clerical administration
Experience taking notes and converting into formal meeting minutes
Experience editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats
Experience in the handling and storage of classified or sensitive Personally Identifiable Information (PII) materials
Experience maintaining inventory of office supplies and ordering new supplies
Active Secret security clearance required with the ability to successfully obtain a Top Secret or Top Secret/SCI within 2 years
Proficient in Microsoft Windows, Microsoft Office (Word, Excel, PowerPoint, Outlook, and Access) and Adobe
Ability to keyboard 40 words per minute
Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports
Demonstrated ability (through experience) to multi-task, perform and communicate professionally, including professional phone etiquette
Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing a calendar and scheduling appointments
Requires a Secret security clearance
Must have the ability to obtain and maintain a Top Secret or Top Secret/SCI security clearance
A satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States and for TFSI are required
Company
The Tatitlek Corporation
The Tatitlek Corporation is a contractor that provides satellite imagery, IT, facilities operations and maintenance services for the region.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase