MemorialCare · 1 day ago
Executive Assistant - MHS C-Suite
Fountain Valley, CA
Full-time
Onsite
Senior Level
$47.56/hr - $68.94/hr
5+ years expMemorialCare is dedicated to providing extraordinary healthcare and exceptional working environments. The Executive Assistant will perform advanced secretarial and administrative functions for Senior Executives while managing logistics for various leadership academies and events.
ChildrenHealth CareHospitalMedicalNon Profit
Responsibilities
Independently researches and compiles data from a variety of sources, evaluates and analysis data, prepares detailed information, reports and recommendations
Independently, coordinate wide range of events
Assumes full responsibility of activity once provided a minimal guideline. This includes scheduling, material preparation, identifying budget, determining catering needs, facility needs and scheduling of participants
Attends Board and Executive team meetings as requested
Uses discretion and independent judgment to determine content of minutes
Maintains all confidential files for these Boards and Committees
Meeting management, including coordinating, scheduling and independently preparing for complex activities within a multitude of complex schedules
Screens all phone calls and correspondence addressed to the executives supported, independently determining appropriate action and on own initiative, drafts appropriate correspondence
The Executive Assistant ensures that all communications reflect the appropriate image, message, quality and tone of the office
Coordinate and organize the flow of highly sensitive and confidential materials and information
Resourceful in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change
Establishes and maintains digital and paper filing systems to track and archive all communications; maintain document and database management with a focus on contract management
Prepares a wide range of materials and special reports from source material in files, including highly confidential matters
While maintaining a high level of confidentiality and sensitivity and professionalism, acts as a liaison with other departments, senior-level external callers, stakeholders, as well as internal contacts from all levels of the organization
Qualification
Required
Minimum 5 years working for a top level executive in a major department (or similar experience), in addition to office management experience preferred
Advance expertise in multiple software, including Microsoft Office applications
High School Diploma
Preferred
College degree preferred
Benefits
High quality health insurance plan options
Shift differentials
Extra shift incentives
Bonus opportunities
Company
MemorialCare
MemorialCare is a healthcare firm that provides joint replacement, blood donation, sports medicine, primary, and surgical care services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Barry Arbuckle
President & Chief Executive Officer
Marcia Manker
CEO, MemorialCare Orange Coast and Saddleback Medical Centers
Recent News
Morningstar.com
2026-01-03
Company data provided by crunchbase