Affiliated Development · 13 hours ago
Office Administrative Assistant
Miami-FTL Area
Full-time
Onsite
New Grad, Entry LevelAffiliated Development is a South Florida-based real estate development firm focused on mixed-use and mixed-income multifamily development. They are seeking an Office Administrative Assistant to provide essential support by managing schedules, handling communications, organizing files and documents, and coordinating events.
Property DevelopmentProperty ManagementReal EstateReal Estate Investment
Responsibilities
Answer phones
Manage emails
Greet visitors
Handle and organize email communications, including company general email
Communication with company relationships, including other administrative staff
Organize and schedule in-person and virtual meetings
Manage calendars and send calendar invites
Manage and book conference rooms
Arrange travel and transportation
Book reservations
Organize company gatherings
Event planning
Prepare, obtain, edit, organize and distribute: invoices, reports, and correspondence
Provide weekly meeting reports
Creating and maintaining organized filing systems (Dropbox)
Managing company software
Managing company memberships
Oversee and update company website
Oversee and facilitate company social media
Assist with data entry
Assist with project-related paperwork and tasks
Basic bookkeeping support
General support for staff and management
Maintain a clean and organized office
Stock office supplies including food and drink
Monitoring and managing equipment maintenance
Order office furniture and equipment
Facilitate functional technology systems
Order company, project and marketing merchandise
Qualification
Required
Proficiency in: Microsoft Office (outlook, excel, word and powerpoint), Zoom, Microsoft Teams, Google Meet
Strong written and verbal communication skills
The ability to prioritize tasks, multitask in a fast-paced environment, and maintain meticulous attention to detail
Will be handling sensitive and confidential information on the company and company executives, confidentiality is of the upmost importance
Preferred
Strong interpersonal skills
Self-starter with a positive attitude
Strong work ethic
Proactiveness with ability to adapt and problem solve
Trustworthy
Team oriented
Comfort interfacing with senior executives
Seeking a long-term position
Company
Affiliated Development
Affiliated Development is a real estate investment and development company.
Founded in 1982
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Jeff Burns
Founder & CEO
Recent News
2025-10-12
South Florida Business Journal
2025-02-02
South Florida Business Journal
2025-01-21
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