Washington and Lee University · 15 hours ago
Administrative Assistant II
Lexington, VA
Full-time
Onsite
New Grad, Entry Level
$21.95/hr - $21.95/hrWashington and Lee University is committed to fostering a dynamic and inclusive environment for its students and employees. The Administrative Assistant II provides essential administrative support to the Athletics Department, managing communications, coordinating travel, and assisting with various departmental functions.
Higher Education
Responsibilities
Answer and direct incoming calls, and traffic flow of students, faculty, staff, prospects and their families, alumni, and campus visitors
Coordinate travel arrangements for Athletic Director and Associate Athletic Director. Appointment setting and maintenance of 2 Athletic Directors' and 2 Associate Athletic Directors' calendars
Manage front desk performing various administrative tasks such as typing correspondences and maintaining administrative files for Athletic Director, Associate Athletic Director, 2 Assistant Athletic Directors, and approximately 50 coaches
Issue guest access passes to eligible applicants
Prepare and distribute confidential matters relating to faculty promotions, performance reviews, welcome letters, and Athletic Director correspondence
Prepare and distribute performance review forms to head and assistant coaches. Coordinate and prepare evaluations for end-of-season sports meetings for all head coaches or captains with Athletic Director
Prepare and pull end-of-the-season evaluations for sports teams in Form Administration
Work with Alumni Office, Facilities Management, and Athletic Communications to coordinate and plan for athletic events
Assist head coaches with recruitment searches for new hires. Work with Human Resources on all aspects of a job posting, confirmation with candidates, and final selection phases of the process
Serve as an advocate for the department and program, becoming well integrated within the broader activities of the department and program and developing a good grasp of the departments and program’s roles within the overall University mission and structure
Coordinate with any other department administrative assistant in the overall management of the office of Physical Education and Athletics. Understand and be able to carry out any administrative assistant duty or responsibility in the absence of an office colleague
Maintain membership renewals and departmental subscriptions such as NCAA Manuals, Women Leaders in Sports, National Association of Collegiate Directors of Athletics (NACDA), National Association of Div. III Athletic Administrators List Server (NADIIIA), Chronicle of Higher Education, Marriott Rewards card membership, Virginia Sports Hall of Fame, American Alliance for Health, PE, Recreation, Dance; Alliance of Women Coaches, WeCoach, and other organizations as necessary
Arrange athletic van reservations, usage, mileage & maintenance reporting
Maintain the departmental intercollegiate game calendars and event management schedules. Assist Associate Director with 25Live system to manage indoor and outdoor athletic facilities
Assist in organizing and implementing special department functions such as retirement functions, and special anniversary functions
Other duties as assigned
Qualification
Required
A High school diploma or equivalent is required
Experience working in an administrative support role or a combination of education and experience which would provide a similar level of skill
Strong records maintenance skills
Proficiency, or the aptitude to acquire skills, in Microsoft Office Suite, Mac/Apple systems, Adobe Acrobat, Workday and other applications applicable to the office
Ability to maintain confidentiality
Ability to communicate effectively, both orally and in writing
Preferred
Associate's Degree preferred
Company
Washington and Lee University
Washington and Lee University is a private liberal arts university in Lexington, Virginia, United States.
Founded in 1749
501-1000 employees
H1B Sponsorship
Washington and Lee University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (4)
2023 (3)
2022 (5)
2021 (4)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Yilin (Jessy) Xu
Chess Club Co-Founder and Designer
Beau Dudley
EXECUTIVE DIRECTOR OF ALUMNI AFFAIRS
Recent News
MarketScreener
2025-11-03
2025-09-20
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