Oregon Department of Corrections · 16 hours ago
Administrative Assistant, Administration Specialist 1 (Ontario)
Ontario, OR
Full-time
Onsite
Entry Level
$4,447/mo - $5,849/mo
1+ years expThe Oregon Department of Corrections is seeking a dedicated Administrative Specialist 1 to join their Education Services team at Snake River Correctional Institution. In this role, you'll coordinate educational resources and technology services for adults in custody, assist with daily operations, and support online learning initiatives.
Corrections FacilitiesGovernmentOffice AdministrationPublic Safety
No H1B
Responsibilities
Help coordinate educational resources and technology services that support adults in custody (AICs) on their path to personal growth and successful reentry
Assist with the daily operations of the education department by managing computer labs, coordinating college classes, and overseeing laptop access for AICs enrolled in educational programs
Work closely with an Education Program Analyst 1 (PA1) who leads the college education programming, partnering to ensure schedules, resources, and technology align with program needs
Collaborate with students, instructors, DOC staff, partner colleges, and IT teams to ensure smooth program delivery and reliable access to technology within a secure environment
Help develop and maintain procedures for computer lab use, laptop checkout, and classroom operations
Orient new students to available technology, assist with accessing laptops and required software, and ensure classrooms and labs are prepared for daily use
Perform accurate data entry for student records, attendance, and progress in DOC systems; proctor exams; monitor laptop inventory; and maintain lab security
Support online learning by coordinating with DOC and college IT staff, assisting AICs with forms such as FAFSA and college applications, and troubleshooting access issues as they arise
Supervise and train AIC tutors and clerks, coordinate callouts and class schedules, and support application and approval processes for educational and vocational programs
Gather data, compile reports, and maintain up-to-date documentation to track participation and outcomes
Qualification
Required
Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data
An equivalent combination of education and experience
Strong organizational and time management skills, with the ability to manage multiple tasks and priorities in a fast-paced environment
Ability to interpret and apply rules, policies, and procedures related to technology use, security, and education programs
Proficiency in written and verbal communication for professional correspondence, reporting, and instructional purposes
Experience assisting individuals with technology, software orientation, and troubleshooting basic computer issues
Ability to compile, analyze, and report program data and statistics
Benefits
Family health, vision, and dental insurance
Vacation, sick leave, and 11 paid holidays
21 days paid military leave for national guard and reserve components
Optional short and long-term disability
Term life insurance
Fully paid retirement program
Oregon Saving Growth Plan
Flexible spending accounts for health and childcare
And more
Company
Oregon Department of Corrections
Oregon Department of Corrections is a public organization for public administration, and economic development through correction facilities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Shelli Honeywell, JD, MBA
Office of CFO-Administrator of Financial Services
Recent News
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