Carolina Handling · 11 hours ago
Accounts Payable Coordinator
Charlotte, NC
Full-time
Onsite
Entry, Mid Level
2+ years expCarolina Handling LLC is seeking an Accounts Payable Coordinator to ensure the smooth financial operations of the organization. This role involves overseeing invoice processing, managing vendor payments, and maintaining accurate financial records while collaborating with internal departments and external vendors.
AutomotiveInformation Technology
Responsibilities
Review and approve all invoices in accordance with company policy before payment release, adhering to guidelines and protocols
Process invoices by matching them against received purchase orders (PO) in the accounting system, ensuring accuracy and compliance with tolerance guidelines. Address any variances as needed
Manage credit memos by matching them against corresponding negative receipts in the accounting system, maintaining accurate records
Handle invoice volume to maximize early payment discounts, supporting cost-saving initiatives and cash flow management
Initiate supplier payments weekly, utilizing various methods such as checks, P-card, wire transfers, or ACH payments, following company guidelines
Facilitate communication between suppliers and internal departments to resolve invoicing discrepancies promptly and maintain positive relationships
Reconcile supplier statements with AP details monthly, addressing discrepancies and collaborating with suppliers for resolution
Research missing invoices listed in the Received not Vouchered Report, collaborating with internal departments and suppliers for resolution
Investigate and reconcile Vendor Material Return credits not received from suppliers in collaboration with the Parts Department, ensuring accuracy and timely resolution
Review and process associate expense reports promptly and accurately, ensuring compliance with policies and procedures
Identify opportunities to negotiate more favorable payment terms with suppliers and review with relevant stakeholders for optimization of payment processes
Prepare management reports providing insights into AP activities and supporting decision-making
Maintain an organized AP filing system for easy document access
Assist the GL team with year-end audit processes, providing necessary documentation and support
Identify and implement opportunities to streamline AP processes, contributing to overall efficiency and effectiveness
Perform any other duties as assigned or required to support the company's overall operations and objectives
Qualification
Required
All potential hires are subject to pre-employment checks which include but are not limited to background checks, drug screenings, and motor vehicle record checks
Associate's degree in accounting, business, or related field preferred; or 2-3 years of equivalent combination of education, training, and experience will be considered
Experience in accounts payable or a related financial role is highly desirable
Effective communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders
Proficiency in 10-key data entry
Experience in using accounting software and MS Office applications, particularly Excel
Basic understanding of accounting principles and practices
Knowledge of relevant laws and regulations governing accounts payable processes
Strong analytical skills with the ability to assess and interpret financial data accurately
Must exhibit strong attention to detail and ability to maintain priorities in a fast-paced environment
Strong organizational and time management skills with the ability to prioritize tasks effectively
Preferred
Ability to work independently as well as collaboratively within a team environment
Willingness to learn and adapt to new processes and technologies
Curious mindset with a desire to succeed and self-motivated to achieve goals
Company
Carolina Handling
Carolina Handling is a warehousing company specializing in warehouse solutions and Raymond forklift sales services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Brent Hillabrand
President & CEO
Lauren Dennis
Human Resources Business Partner
Recent News
UPSTATE BUSINESS JOURNAL
2025-10-07
The Business Journals
2024-04-09
Charlotte Business Journal
2024-02-13
Company data provided by crunchbase