JLL · 14 hours ago
Business Support, Events
Cambridge, MA
Full-time
Onsite
Entry Level
$65K/yr - $80K/yr
2+ years expJLL empowers you to shape a brighter way by combining world class services, advisory, and technology for clients. The role involves delivering high-quality meetings and events, managing logistics, and ensuring exceptional visitor experiences while supporting strategic partnerships and compliance with operational priorities.
CommercialReal Estate
No H1B
Responsibilities
Support ALSC's mission of fostering collaboration and innovation in life sciences by managing comprehensive meeting logistics including Outlook calendar coordination, event registration systems, catering arrangements, and digital/printed signage deployment for high-profile scientific meetings, external collaborations, and executive visits
Deliver exceptional visitor experiences by welcoming guests, managing registration and badges, coordinating parking, and ensuring security protocol compliance while maintaining ALSC's reputation for excellence in scientific engagement
Coordinate scientific symposiums, pitch events, and Astellas-sponsored engagement activities both within ALSC and at external venues, ensuring seamless execution that enhances ALSC visibility and supports strategic partnerships
Support hybrid meeting execution with audiovisual setup, testing, and troubleshooting to ensure seamless onsite and remote participation, including complex global meetings with Tokyo HQ and other international sites requiring time-zone coordination and cultural sensitivity
Manage vendor contracts for catering, IT support, and logistics services, ensuring compliance with Astellas procurement policies while optimizing cost-effectiveness and service quality
Process administrative compliance documentation including ECHO requirements, purchase orders, P-Card expenses, and meeting supply inventory management, with integrated budget tracking and cost optimization reporting to support ALSC financial governance
Coordinate closely with IT and Facilities teams to ensure optimal room setup, AV readiness, and operational support for all events while maintaining alignment with ALSC's operational priorities
Serve as primary liaison with external partners including academic institutions and biotech incubators for ALSC-hosted events, managing vendor credentials verification and site access coordination
Generate detailed reports and maintain logs for visitor activity, meeting room utilization, facility metrics, and event budget analysis to support data-driven decision making and continuous improvement of ALSC operations
Qualification
Required
High school diploma or equivalent
At least 2 years of experience in customer service, hospitality, administrative support, or meeting coordination
Strong proficiency in Microsoft Office Suite, Outlook calendar management, and room booking systems
Excellent communication and interpersonal skills with professional, customer-focused demeanor and ability to work with senior executives
Exceptional organizational and time-management abilities with proven capacity to prioritize competing demands in fast-paced environments
High attention to detail with strong commitment to accuracy and quality in all deliverables
Basic audiovisual equipment operation skills and ability to troubleshoot technology issues independently or coordinate with IT support
Preferred
Associate degree in hospitality, event management, business administration or related field
Prior experience in corporate, research, or professional services environments with understanding of confidentiality requirements
Experience in event planning, corporate concierge services, or high-end hospitality environments
Familiarity with R&D environments and regulatory compliance documentation processes
Certification in customer service excellence, event management, or hospitality management
Experience with digital signage tools and advanced AV systems operation
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
Global Chief Executive Officer
Jones Lang LaSalle
Global CEO, Capital Markets and Member
Recent News
2026-01-07
Morningstar.com
2025-12-29
Company data provided by crunchbase