Grain Millers, Inc. · 7 hours ago
Receptionist
Eugene, OR
Full-time
Onsite
Entry Level
$20/hr - $20/hr
1+ years expGrain Millers, Inc. is a leading provider of whole grain ingredients used in various food products throughout North America. They are currently seeking a receptionist responsible for answering incoming calls, providing exceptional customer service, and performing general office support tasks.
AgricultureFood and BeverageManufacturing
Responsibilities
Greet all visitors in a professional, friendly, and hospitable manner
Notify correct employee their visitor has arrived
Keep a record, have visitor sign the visitor register, give visitor a badge, and direct them to have a seat
Answer multi telephone system screening, directing, and providing information to callers
Transfer telephone calls, if necessary take a brief message and pass the message on via e-mail system or connecting callers to employee's personal direct line
Ensure all voicemail messages to main office number are taken and directed to appropriate staff members
Report telephone equipment and line faults to the IT department
Notify maintenance if repair is needed in the office
Maintain files for confidentiality agreements
Maintain files for customers 1099's
Maintain COI for vendors
Responsible for distribution of incoming faxes
Perform duties as requested by your supervisor
Performs office duties and administrative purchasing functions, including but not limited to mail distribution, scanning, filing, word processing, data entry, etc
Prepare letters and documents as requested
Order, receive, and maintain office supplies for the Eugene facility
Coordinate the repair and maintenance of office equipment
Maintain security by following procedures; monitoring logbook; issuing visitor badges
Pick up, sort the mail and distribute daily mail
Open and date stamp invoices and general correspondence
Address, fold, and stuff miscellaneous business correspondence
Ensure the outbound mail is sealed, stamped, and mailed out daily
File invoices and check copies daily
Ensure that the postage machine is operational, has funds and is maintained
Receive, sign, and notify the correct person of delivery and packages
Track shipments as necessary
Prepare and create outbound shipments for employees and customers utilizing the appropriate shipping carrier and software UPS, FedEx, DHL, USPS
Email temp timecards and maintain temp spreadsheet
Ensure conference room is picked up and clean
Making sure office break room is picked up every evening before you leave
Qualification
Required
High School diploma or equivalent and one-year previous experience
Excellent customer service, phone, verbal, and written communication skills
Must be punctual and have a professional appearance
Ability to work with minimum supervision and able to multi-task
Strong computer (Word and Excel), presentation and data handling skills
Ability to interact with vendors, customers, and third parties in a professional manner
Must be detail oriented, motivated and a self-starter
Benefits
Bonuses.
401K with up to 6% employer match.
Health, Dental and Vision.
Company paid short- & long-term disability.
Company paid $50k life insurance.
8 paid holidays/year
2 weeks of PTO/year.
Opportunities for advancement through on the job training.
Company
Grain Millers, Inc.
Who We Are An Ingredient Supplier: For more than 35 years Grain Millers has been a leading manufacturer of conventional and organic whole grain ingredients used in cereals, breads, bars, and many other products served around the world.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Patrick Pautz
Chief Financial Officer
Recent News
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