AgeWell Solvere Living · 18 hours ago
Business Office Director
Boca Raton, FL
Full-time
Onsite
Lead/Staff, Director/Executive
3+ years expAgeWell Solvere Living is dedicated to the wellbeing of its residents, providing excellent care and customer service. The Business Office Director will oversee financial and HR duties within the community, manage administrative functions, and ensure compliance with all employment-related matters.
ElderlyHuman ResourcesMarketing
Responsibilities
Codes all invoices for payment
Verifies the appropriate approvals on all invoices
Provides vendor information to the Accounting department
Batches weekly invoices for payment
Audits expense reports and petty cash reconciliations
Provides month-end close accruals to Accounting department
Responds to all vendor inquiries
Adheres to the weekly accounting cycle
Enters post ancillary charges/fees into billing system
Assists General Manager in reviewing Resident bills
Assists General Manager with Resident file maintenance
Distributes Resident bills in a timely manner
Demonstrates an understanding of the components of an accrual basis financial statement
Analyzes variances in departmental payroll vs. budget
Understands capital expenditure vs financial statement expense
Analyzes revenue by product type
Assists General Manager with annual budget process
Assists General Manager with analyzing monthly financials
Pulls hours from time clock
Exports pulled hours into payroll grid
Makes necessary approved payroll edits in a timely manner
Monitors and controls employee time punches
Exports time sheets from payroll system
Ensures proper recording into the payroll grid for payroll hours and dollars
Processes changes in employee status
Monitors payroll check disbursements
Archives and discards payrolls at end of each cycle
Acts as a point of contact for all HR-related matters
Fields any team member relations matters and work in conjunction with the General Manager on resolving issues
Interprets policies and procedures related to Human Resources and communicates to all employees both proactively and in response to questions
Oversees benefits management at Community level, assisting in the open enrollment process, ongoing benefits communication, and benefits orientation for new hires
Maintains accurate team member files and employment records
Administers the recruiting process for new hires, including searching and screening candidates, tracking applicants, checking references and producing offer letter
Ensures regulatory and legal compliance for all employment-related matters
Handles worker’s compensation administration for Community
Follows all emergency procedures
Understands all safety practices and procedures
Communicates effectively with General Manager and other staff
Immediately advises Salus Coach, Wellness Director, and General Manager of any changes in physical and mental health of a Resident
Reviews Concierge hours and monthly meetings with Salus Coach
Participates in the monthly Manager on Duty coverage
Qualification
Required
High School graduate or equivalent certificate; Associates degree preferred
3 to 5 years' progressive experience in office management required
Physically able to bend and reach
Physically able to sit for extended periods of time
Physically able to push and pull and lift up to 40-50 pounds if necessary
Preferred
Successful completion of bookkeeping/accounting courses is helpful
Benefits
Medical, Dental and Vision benefits
Company-paid Life Insurance and Voluntary Disability
Generous Paid Time Off (PTO) Plan and paid holidays
401(k) Retirement Savings Plan with company match
Company
AgeWell Solvere Living
AgeWell Solvere Living is a senior living company that offers community branding, HR management, and leadership development services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Lichtenwalner
Chief Executive Officer
Company data provided by crunchbase