Hall County Government · 11 hours ago
Administrative Assistant
Gainesville, GA, US
Full-time
Onsite
Entry Level
$20.25/hr - $20.25/hr
3+ years expHall County Government is seeking an Administrative Assistant to perform responsible and confidential secretarial and administrative tasks. The role involves handling inquiries, preparing documents, managing departmental records, and providing assistance to the public regarding departmental services.
Government Administration
Responsibilities
Answers the telephone and gives specific or general information in response to public or official inquiries; handles requests for services, complaints and other public contact work
Operates two-way radio to communicate information to departmental employees
Prepares and types contract agreements, legal documents, statistical tabulations and data, letters, memoranda, vouchers, operating reports and other materials including matters of strict confidence. Includes preparation of complex computer spreadsheets
Performs account clerical functions such as accounting for office petty cash account. Receives, receipts and deposits money from citizens and maintains accurate records of transactions. Prepares checks for accounts payable
Performs purchasing functions to include preparing requisitions and selecting/ordering supplies and equipment necessary for departmental operations
Takes dictation or transcribes from recording equipment, correspondence, memoranda and other departmental materials including matters of strict confidence
Assumes routine projects to relieve department head of administrative detail; monitors projects to completion to assure accuracy and completion
Schedules meetings, prepares agendas, attends meetings; records, types and distributes meeting minutes; may schedule use of conference rooms
Assists the public by providing information regarding the department's services and providing direction regarding the completion of department applications and forms. Also sets up new accounts for department's services
Processes departmental records, applications and new accounts in accordance with established policies and procedures
Prepares and maintains employee records, sick and vacation leave, payroll and other required personnel records and forms
Coordinates travel arrangements for employee attending conferences, seminars and conventions
Gathers and receives information for departmental annual reports to include consolidating information, preparing and typing the final report
Establishes filing system for department and searches and locates file materials
Orders equipment and supplies and prepares requisitions for supplies and materials
May perform clerical and data entry work related to the function of the assigned department
May serve as key operator for copy machines
May operate fingerprint camera for reproduction of photographs
May assist subordinate clerical employees and other departmental staff in performing work and assume additional clerical duties in their absence
Performs other relevant work as assigned
Regular and predictable attendance is required
Qualification
Required
High school diploma or G.E.D. supplemented with coursework in typing and bookkeeping
Three years secretarial experience
Any equivalent combination of education and experience which provides the minimum level of qualifications stated above
Thorough knowledge of departmental policies and procedures and of office terminology, procedures and equipment; and of business arithmetic and English
Knowledge of word processing and skill in operation of a computer keyboard to enter and retrieve data, prepare spreadsheets and maintain a database
Skill in composing and typing correspondence and reports with speed and accuracy
Skill in performing basic accounting and bookkeeping functions to include maintaining bank accounts
Skill in maintaining administrative, fiscal and general records and in preparing reports and answering questions from records
Skill in working with confidential information and matters in a discreet and professional fashion
Skill in taking dictation and transcribing from recording equipment with accuracy and speed. (80 w.p.m.) Ability to type 45-55 w.p.m. (Depending on department)
Ability to work without direct supervision, using personal judgment in processing paperwork and handling unusual situations
Ability to make routine decisions in accordance with ordinances, regulations and established policies and procedures
Ability to maintain effective relationships with other employees and the public and in performing public relation functions courteously and tactfully
Ability to communicate effectively both orally and in writing
Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer
Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change
Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type
Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs
Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs
Incumbents in this position are occasionally required to be on-call and work irregular hours
Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment
Essential functions of this position continuously require the ability to either work with others or work alone
Company
Hall County Government
The mission of Hall County Government is to promote, encourage and develop a strong, viable community and ensure that all citizens share in prosperity by providing efficient, accessible and responsible public service.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase