Indiana University · 11 hours ago
Administrative Assistant, Pediatric Education Office
Indianapolis, IN
Full-time
Onsite
Entry Level
$40K/yr - $45K/yr
2+ years expIndiana University is a leading educational institution that employs nearly 1,000 faculty and staff in the Department of Pediatrics. They are seeking an Administrative Assistant to provide essential administrative support, manage communications, and assist with financial processing and office management tasks.
Higher Education
No H1B
Responsibilities
Serves as face of office, front desk support, managing ingoing/outgoing communications
Maintains employment files for each resident and admin support for chief residents
Supports and assists with financial processing for education related expenses
General office management - facilities, A/V, supplies, space
Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses
Participates in the development and implementation of administrative standards, policies and practices for the organization
May perform other duties related to maintaining an internal website and/or working with social media
Qualification
Required
High school diploma or equivalent (such as HSED or GED)
2 years of relevant experience
Excellent organizational skills
Demonstrates ability to maintain confidential information
Strong verbal communication and listening skills
Demonstrates excellent judgment and decision-making skills
Ability to simultaneously handle multiple priorities
Maintains composure under pressure
Benefits
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Company
Indiana University
Indiana University looked for ways to promote innovation while assisting students in building better futures.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Nancy Paton
Vice President & Chief Communications and Marketing Officer
Aaron Neal
Deputy CIO
Recent News
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