University of Central Florida · 3 hours ago
Administrative Coordinator II
Greater Orlando
Full-time
Onsite
Entry, Mid Level
$20.29/hr - $25/hr
2+ years expThe University of Central Florida is a public research university committed to enhancing global competency through UCF Global. The Administrative Coordinator II plays a vital role in providing executive support to the Associate Vice President for UCF Global, managing sensitive communications, and coordinating various projects and administrative tasks.
EducationTrainingUniversities
No H1B
Responsibilities
With a precise, strategic lens, edit and analyze data and other pertinent information as requested to assist in the preparation of information and reports for both internal and external meetings and events
Prepare high-level professional reports and presentations as guided by the AVP. Determine materials required, evaluate quality, and compose communicative materials as required for varying stakeholders (internal and external)
Correspond with all participants on agenda and subject of meetings with materials for background
Act as the main point of contact in setting priorities for the AVP relating to appointments, itinerary, communications, and travel arrangements
Review, analyze, and revise highly sensitive drafts of correspondence for the AVP involving UCF Global administrative and policy decisions and other related policies and procedures
Working independently, conduct research and compose regular, non-routine and sensitive, often confidential correspondence relative to projects, programs, and meetings
Coordinate all logistical, protocol, and administrative arrangements for meetings and special events and ensures all necessary documents and materials to support the AVP are provided in advance of the meeting
Ensure effective and appropriate access to the AVP and utilization of their time by managing and maintaining a complex calendar, keeping appointments, and meetings on time; arranging a variety of routine and non-routine meetings; and responding to invitations on behalf of the AVP
Provide administrative support when needed for various work groups, projects, and committees that are periodically organized and needed for the AVP
Act in a capacity as project manager, under the general guidance from the AVP, prioritize and allocate projects and inquiries to the appropriate stakeholders with UCF Global
Perform other related duties as assigned
Qualification
Required
Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6)
Preferred
4+ years of relevant experience in a high-level administrative role, preferably within a higher education setting
Proven experience supporting executive level, C-suite staff, including managing complex calendars, travel, and high-volume scheduling
Experience serving as primary point of contact for executives, screening and prioritizing communications
Advanced Excel skills for data analysis and present findings effectively to multifaceted audiences
Experience with enterprise systems like Workday or PeopleSoft
Proficiency in MS Office Suite, including Word, Excel, PowerPoint, Teams, and Outlook
Strong written and oral communication skills, with the ability to interact professionally with internal and external stakeholders
Above average customer services skills
Strong organizational skills, capable of managing multiple tasks and projects
Benefits
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
Paid time off, including annual and sick time off and paid holidays
Retirement savings options
Employee discounts, including tickets to many Orlando attractions
Education assistance
And more…For more benefits information, view the UCF Employee Benefits Guide.
Company
University of Central Florida
University of Central Florida is an American public research university in Orlando, Forida.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$5.08MKey Investors
The Duke Energy FoundationUS Department of EnergyNational Institutes of Health
2024-09-17Grant· $0.07M
2024-09-17Grant· $1.4M
2022-03-14Grant· $3.6M
Leadership Team
John Buckwalter
Provost and Executive Vice President for Academic Affairs
Issa Batarseh
Director, Florida Power Electronics Center
Recent News
2025-12-11
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