Port Blakely · 19 hours ago
Contracts & Property Administrator
Tumwater, WA
Full-time
Onsite
Mid Level
$75K/yr - $107K/yrPort Blakely is a company focused on forestry operations, and they are seeking a Contracts & Property Administrator. This role is responsible for ensuring the accuracy and compliance of contracts and property-related documents, facilitating smooth transactions, and collaborating with various stakeholders.
Paper & Forest Products
Responsibilities
Review, prepare, revise, and process contracts and amendments in alignment with legal requirements and company standards
Manage SharePoint contract lists, templates, digital libraries, and organizational structures
Maintain quality control through periodic audits, template updates, and continuous improvement efforts
Provide exceptional customer service to internal requesters and external stakeholders
Assist with posting and uploading land records into LRM and SharePoint
Contribute to title reviews, trespass inquiries, adverse claims evaluation, and due diligence for acquisitions and sales
Validate final title policies for accuracy and compliance
Work cross-functionally with GIS, Forestry teams, contractors, and other departments
Provide training, guidance, and troubleshooting for contract management software users
Participate in team learning, development, and process-improvement discussions
Qualification
Required
Demonstrates strong legal and contract structure acumen within the first 90 days
Reviews, processes, amends, and renews ~300 contracts annually, with accuracy maintained during peak periods (year-end and beginning of year)
Ensures all contracts meet Port Blakely's policies, include required legal elements, and reflect necessary clarifications
Participates effectively in title commitment reviews, identifying discrepancies, and contributing to resolution strategies
Confirms final title policies comply with acquisition and due-diligence standards
Partners with GIS team to ensure maps, surveys, easements, and parcel updates are accurate and integrated into systems
Demonstrates proficient administration in the contracts management system (Contracts 365 preferred) and SharePoint within the first 90 days
Maintains organized, accessible digital and physical records for contracts, property files, and land records
Uses Microsoft Word at an advanced level (templates, formatting, document structure) and applies Excel skills for tracking and reporting
Manages multiple concurrent requests with clarity and prioritization
Consistently meets contract deadlines, renewal timelines, and task-specific SLAs
Demonstrates proactive communication when risks, delays, or blockers surface
Provides clear, timely, and respectful communication with internal Forestry teams, contractors, vendors, and external partners
Acts as a responsive and solution-oriented resource for contract requests, updates, amendments, and renewals
Trains team members confidently on the contract management system
Builds trust through transparency, active listening, and consistent follow-through
Treats every contract, transaction, and data touchpoint as an opportunity to protect company resources and advance long-term impact
Contributes to a positive, supportive, and uplifting team culture
Demonstrates integrity not only in what work is completed, but how it is executed
Review, prepare, revise, and process contracts and amendments in alignment with legal requirements and company standards
Manage SharePoint contract lists, templates, digital libraries, and organizational structures
Maintain quality control through periodic audits, template updates, and continuous improvement efforts
Provide exceptional customer service to internal requesters and external stakeholders
Assist with posting and uploading land records into LRM and SharePoint
Contribute to title reviews, trespass inquiries, adverse claims evaluation, and due diligence for acquisitions and sales
Validate final title policies for accuracy and compliance
Work cross-functionally with GIS, Forestry teams, contractors, and other departments
Provide training, guidance, and troubleshooting for contract management software users
Participate in team learning, development, and process-improvement discussions
Advanced Microsoft Word formatting and template development
Solid working knowledge of Excel and Microsoft Office Suite
Experience with contract life cycle management systems (Contracts 365 preferred)
Ability to read and interpret surveys, legal descriptions, easements, and financial documentation related to property transactions
High attention to detail and commitment to quality
Strong organizational skills with the ability to manage high-volume workflows
Effective communicator—clear, timely, and audience-aware
Ability to work independently with strong judgment and initiative
Adaptable, responsive, and confident in managing recurring deadlines and competing priorities
Collaborative team member with a service-first mindset
Preferred
Contracts 365 preferred
Benefits
100% employer-paid medical & vision premiums for employees and child dependents
100% employer-paid dental premiums for employees
HSA with employer contribution
Dependent Care FSA
Annual employee bonus plan
401k Matching and Profit-Sharing
Flexible Work Arrangements
Paid Medical and Parental Leave
Generous paid time off: 4 weeks vacation, 2 weeks sick pay, 12 paid holidays, 2 floating holidays
Employer-paid Long Term Care insurance coverage
Employer-paid Long-Term Disability, Life Insurance, AD&D, and Long-Term Care insurance coverage
Tuition Assistance
Support for volunteer work & charitable employee matching
Other compensation includes bonuses, profit-sharing, employer 401k match, or other forms of compensation offered to the hired applicant in addition to their established salary range or hourly pay wage scale.
Company
Port Blakely
Port Blakely grows and markets renewable forest products around the globe, owning and managing sustainable working forests in Washington, Oregon, and New Zealand.
Founded in 1932
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kim Eiring
Chief Financial Officer
Company data provided by crunchbase