IANS · 4 hours ago
Executive Assistant
Boston, MA
Full-time
Hybrid
Mid Level
$84K/yr - $105K/yr
3+ years expIANS is a company that provides experience-based security insights for Chief Information Security Officers and their teams. They are seeking a proactive Executive Assistant / Office Manager to support the CEO and manage the operations of their Boston office, blending executive support with operational leadership.
Cyber SecurityNetwork SecuritySecurity
Responsibilities
Provide high-level, proactive support to the CEO, including:
Calendar management across internal, client, and Board priorities
Anticipating needs based on the Company and Board calendar and staying ahead of planning and logistics
Travel planning and coordination
Expense management and follow-up
Organizational and administrative support for client facing communications that require the utmost professionalism and attention to detail
Plan and organize monthly internal company meetings, including logistics, materials, and coordination with presenters
Coordinate agenda, logistics, and materials preparation for Board meetings, Management Team meetings, and offsites. Capture and circulate follow-up items to ensure progress and accountability
Serve as a trusted gatekeeper — managing priorities, anticipating needs, and ensuring the CEO’s time is spent on the highest-impact work
Handle sensitive and confidential information with discretion and sound judgment
Own the day-to-day operations of IANS’ Boston office including vendors and catering, and ensuring a tidy and presentable office
Manage visitor system and reserve internal and external meeting and conference rooms as needed for interviews and trainings
Partner with the People team on logistics for in-office new hire experiences
Play a supporting role in planning and executing an upcoming office move, including coordination with vendors, leadership, and employees
Support Employee Resource Groups with events and other initiatives to maintain a positive, organized, and high-energy office culture
Identify opportunities to improve executive support, office operations, and administrative processes
Create systems and documentation that scale with company growth
Support ad hoc projects for the CEO, Chief People Officer, and leadership team
Qualification
Required
3-5 years of experience as an Administrative or Executive Assistant, including demonstrated experience supporting senior executives with complex schedules and frequent travel
Experience managing office operations highly desired
Strong organizational skills and exceptional attention to detail
Entrepreneurial mindset, grit, and willingness to 'wear many hats.'
High degree of professionalism, discretion, and emotional intelligence
Strong sense of urgency and ability to anticipate needs, manage competing priorities, and operate independently
Strong written and verbal communication skills
Proficiency with Outlook, Word, Excel, PowerPoint including ability to structure PowerPoint agendas and decks
Proficiency with Zoom, Microsoft Teams and other collaboration tools
Familiarity with and interest in using AI to improve efficiency and productivity
Experience with travel/expense tools such as Egencia and Nexonia
Preferred
Bachelor's Degree preferred
Benefits
10% bonus
Company
IANS
IANS is the leading provider of in-depth security insights and decision support delivered through research, community, and consulting.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Apax Digital
2024-04-23Series Unknown
Leadership Team
Phil Gardner
Founder & CEO
Mark Clauss
Senior Vice President Product Management
Recent News
Company data provided by crunchbase