Sandia National Laboratories · 6 hours ago
Cleared Administrative Support Specialist for W93/Mk7 Program, Onsite
Albuquerque, NM
Full-time
Onsite
Mid Level
$48K/yr - $89K/yr
3+ years expSandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, and they are seeking a highly motivated Administrative Support Specialist for the W93/Mk7 program. The role involves performing administrative tasks, managing program activities, and enhancing program efficiency through collaboration and process improvement.
GovernmentInformation TechnologyNational Security
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Perform administrative support tasks for the W93 program
Gather, track, verify, and generate reports on data from multiple sources
Review and analyze data to reconcile discrepancies
Design processes to enhance workflows
Implement and administer Sandia National Laboratories' policies and programs
Process purchase requisitions and procurement card activities as needed
Support program business processes such as on-boarding, calendaring, training, metagroups, and communications
Ensure clear and timely communication across internal and external personnel
Identify and lead improvements in program administrative support functions
Coordinate all aspects of program meeting logistics
Facilitate meetings including managing agendas, updating dashboards, standardizing documents, capturing meeting minutes, and tracking action items
Collaborate with Information Managers to enhance information sharing and documentation management
Develop and maintain solutions for effective communication, such as email distribution lists, organizational charts, and communication initiatives using software solutions like SharePoint and Confluence
Coordinate document movement between sites and compile reports on project status
Qualification
Required
High school diploma plus three or more years of directly related experience, or equivalent combination of education and experience
Experience with Microsoft Office Suite
Active DOE Q clearance or equivalent to start
Preferred
Proven ability to thrive in a team environment and effectively interact with all levels of internal and external personnel, including management and technical staff
Strong organizational skills with the ability to prioritize and complete multiple tasks independently, often under tight deadlines and competing priorities
Customer service-oriented mindset with enthusiasm for supporting the administrative needs of the organization
Proactive problem-solving skills and a willingness to troubleshoot challenges
Excellent written and verbal communication skills
Familiarity with Nuclear Weapons programs and Sandia's program structure
Proficient in SharePoint and Confluence
Knowledge of general records management practices
Benefits
Generous vacation
Strong medical and other benefits
Competitive 401k
Learning opportunities
Relocation assistance
Amenities aimed at creating a solid work/life balance
Company
Sandia National Laboratories
Sandia is a conducts research and development into the non-nuclear components of nuclear weapons.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$4.4MKey Investors
US Department of EnergyARPA-E
2023-09-21Grant· $0.5M
2023-07-27Grant
2023-01-10Grant· $3.7M
Leadership Team
Laura McGill
Deputy Laboratories Director - Nuclear Deterrence, and Chief Technology Officer
Maria Gallardo
CFO Enterprise Risk Management Program Lead
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