State of Florida · 1 day ago
STATE LOCAL PROGRAM COORDINATOR - 55012692
Tallahassee, FL
Contract
Onsite
Entry, Mid Level
$63K/yr - $81K/yr
2+ years expThe State of Florida Department of Transportation is seeking a State Local Program Coordinator to improve safety and enhance mobility in the transportation system. The role involves developing and maintaining program documentation, coordinating audits, and providing administrative support for local programs across multiple districts.
Government Administration
No H1B
Responsibilities
Develops and maintains manuals, forms, and procedures, acts as a liaison between various offices and technical experts that are required to review program guidance documentation for updates or revisions
Responsible for updating and maintaining local program(s) documentation, including, but not limited to, local program agreements templates, supplemental agreements templates, program manuals, forms and checklists
Completes edits, research internal and external questions and answers, submits for review and revision in coordination with Department technical experts and responsible Offices, and Statewide Local Program Administrator for final approval
Ensures language is clear and concise and conforms with current federal and state procedures, guidelines, and regulations
Maintaining program documentation requires coordination with Department experts in Planning, Project Development & Environment (PD&E), Design, Right of Way (ROW), Construction, Construction Engineering Inspection (CEI) and other disciplines related to transportation project delivery
Ensure program documentation meets the necessary standards as described in existing Department Procedures and the Joint Participation Agreement (JPA) Procedure for both state and federal funded grant programs and the Local Program (LP) Manual for federally funded programs
Coordinates audits, as directed, of locally administered projects with assigned Districts staff to provide requested information and answer questions regarding the oversight and management of the projects
Monitors input of agreements, amendments, and other related documentation into various electronic document management systems including but not limited to Project Suite Enterprise Edition (PSEE), Grant Application Process (GAP), and Florida Accountability Contract Tracking System (FACTS) to support audits and compliance program wide
Coordinates with Department staff to update program documentation with current Single Audit Act requirements for state and FAHP, 2-CFR-200 and other applicable sources on federally funded projects
Performs local agency programmatic risk assessments on grant recipients for state and federal audit compliance
Coordinates and assists with day-to-day administrative support, assists with requests for information from Central Office, assigned Districts, Local Agencies, Federal Highway Administration (FHWA) representatives and stakeholder partners
Identifies process inefficiencies and provide input for process improvements
Assists with the development of processes and procedures for local program(s)
Provides support and coordinates activities and meetings for the FDOT LAP Community of Practice (LAPCop) stakeholder partnership
Provides support, updates, publishes notices, assist with application submissions, review for completeness and notice of award for the Small County Outreach Program for Municipalities (SCOP-M) that is managed in Central Office Local Programs
Coordinates with Central Office Local Program staff on the management and maintenance of all technology tools and responds to technical and user support issues
Maintains the Grant Application Process (GAP), including troubleshooting user errors, resetting passwords, new user connections and user deletions, and response to maintenance items requested by Department staff
Monitors the Local Programs website and SharePoint site, including but not limited to uploading new content, organizing, and managing site content, responding to user content requests, and coordinating technical support for user error notifications as appropriate
Works directly with the Office of Information Technology (OIT) to test and approve system updates
Provides recommendations on system changes or updates and documents changes and updates in applicable manuals and systems
Assists the State Local Program Administrator with creating and maintaining training course materials
Local programs have an extensive library of Computer Based Training (CBT) Courses and traditional management training courses that need at least a yearly review along with periodic content updates and materials development for presentation in person (requiring travel) or via a web-based platform
Qualification
Required
Candidates must be United States (U.S.) citizens or lawfully authorized alien workers
Two years of relevant employment and professional experience, such as Contract Administration or Development, Finance, policy analysis, financial modeling, accounting, transportation financial analysis or work program development
Post-secondary education from an accredited college or university may be substituted for the required experience on a year-per-year basis
Knowledge of applicable state and federal local program procedures, rules, guidelines and statutes
Knowledge of governmental policy
Knowledge of project and contract management techniques and methods
Knowledge of programming of projects
Knowledge of federal and state grants, transportation programs, local government operations, state database applications, HTML and SharePoint, technical writing, and training course development
Skilled in contractual interpretation; conflict and problem resolution; planning; organizing; coordinating activities, meetings, and other functions
Skilled in interacting with Federal, State, and Local personnel, consultants and the public in a professional and positive manner; customer service
Skilled in use of personnel computer and business software products, website maintenance, and basic user support for database applications
Ability to draft agreement(s) (or contract) language
Ability to manage multiple priorities in order to achieve planned goals
Ability to make timely decisions
Ability to learn and quickly adapt to changing conditions
Ability to learn and apply procedures, rules, and regulations
Ability to analyze data and draw logical conclusions
Ability to research and gather needed information from various sources
Ability to communicate effectively both verbally and in writing and through active listening at all organizational levels
Ability to exercise independent judgment and complete assignments with minimal supervision in a timely manner
Ability to work effectively as a team member
Ability to establish and maintain effective working relationships
Ability to remain calm and effective under pressure
Ability to effectively handle potentially problematic situations
Ability to effectively work with detail
This position will be required to respond before, during and following emergency situations
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
A variety of training opportunities
Employee Assistance Program (EAP)
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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