Westwood Professional Services · 16 hours ago
Office Administrator
Dallas, TX
Full-time
Onsite
Mid LevelWestwood Professional Services is dedicated to creating a better world through their work in transforming energy grids and designing resilient infrastructure. The Office Administrator will oversee day-to-day administrative operations, ensuring effective office functionality while delivering a broad range of administrative services and supporting a positive office culture.
Civil EngineeringMechanical EngineeringProfessional Services
Responsibilities
Oversee day-to-day administrative operations to ensure effective office functionality
Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
Implement best practices that promote a professional, welcoming, and efficient office environment
Manage local giving-back budget and coordinate related activities
Support and model Westwood’s core values and contribute to a positive office culture
Coordinate and present at monthly local town hall meetings
Manage activities, performance, and training of the local Administrative Assistant, if applicable
Ensure front desk coverage during business hours
Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
Collaborate with local leadership to coordinate internal meetings and client meetings
Plan and coordinate office events and employee engagement activities
Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
Coordinate with IT to facilitate local service and support needs
Run office errands as needed
Perform daily upkeep of all office areas ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
Ensure office representation within Westwood’s Safety Group
Monitor office space utilization and seating needs in partnership with division leadership
Perform other duties as assigned by the Administrative Manager or Regional Administrative Manager
Qualification
Required
Oversee day-to-day administrative operations to ensure effective office functionality
Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
Implement best practices that promote a professional, welcoming, and efficient office environment
Manage local giving-back budget and coordinate related activities
Support and model Westwood's core values and contribute to a positive office culture
Coordinate and present at monthly local town hall meetings
Manage activities, performance, and training of the local Administrative Assistant, if applicable
Ensure front desk coverage during business hours
Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
Collaborate with local leadership to coordinate internal meetings and client meetings
Plan and coordinate office events and employee engagement activities
Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
Coordinate with IT to facilitate local service and support needs
Run office errands as needed
Perform daily upkeep of all office areas ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
Ensure office representation within Westwood's Safety Group
Monitor office space utilization and seating needs in partnership with division leadership
Perform other duties as assigned by the Administrative Manager or Regional Administrative Manager
Strong written and verbal communication skills
Demonstrated ability to exercise sound judgment and resolve issues independently
Ability to multitask, work under pressure, and meet deadlines
Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
Proven discretion in handling confidential and sensitive information
Adaptability to changing work environments and priorities
Proficiency with Microsoft Office Suite
Company
Westwood Professional Services
Westwood Professional Services is a architecture, engineering, and construction services.
Founded in 1972
1001-5000 employees
H1B Sponsorship
Westwood Professional Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (10)
2023 (10)
2022 (10)
2021 (12)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$13.51M2024-08-07Acquired
2024-03-04Private Equity· $7M
2023-06-30Series Unknown· $3M
Leadership Team
Bryan Powell
Chief Executive Officer
Paul Greenhagen
Board of Directors, Former CEO
Recent News
Dallas Innovates
2025-08-29
PR Newswire
2025-08-05
Venture Capital
2025-07-01
Company data provided by crunchbase