Considine Search · 16 hours ago
Legal Secretary
Palo Alto, CA
Full-time
Hybrid
Mid Level
$75K/yr - $85K/yr
3+ years expConsidine Search is seeking a Legal Secretary to provide administrative support to attorneys and other personnel. The role involves drafting and organizing complex legal documents, managing schedules, and ensuring effective communication with clients and staff.
ConsultingHuman ResourcesStaffing Agency
Hiring Manager
Patrick Considine
Responsibilities
Assist in drafting, proofing, editing and organizing complex documents, including corporate organizational documents, preferred stock financing agreements, and related correspondence with clients, investors and filing agencies
Demonstrated knowledge in Corporate department-specific topics, procedures and software
Review and revise pre-bills, as needed
Take initiative, with attorney permission, to review and process e-mails, delegate to others for handling, or escalate to attorney for action
May ensure attorney e-mails and documents are properly filed in electronic document management system
Respond to attorney/client needs with a sense of urgency and ensuring/confirming resolution with appropriate follow-up
Relieve attorneys of administrative tasks, including time entry
Organize tasks for maximum efficiency and manage conflicting priorities effectively
Maintain multiple calendars, anticipate conflicts and proactively manage schedule changes
Learn and maintain knowledge of practice and client/matter history
Share firm and technical knowledge with others
Assist colleagues in learning new skills/tasks while integrating them into the team
Exhibit a desire to team up with support staff, attorneys, and administrators
Utilize, with considerable knowledge, technology pertaining to specific Corporate department/practice group
Embrace change and adapt well in new environments
Ability to work remotely and ensure that tasks are completed timely and efficiently; maintain regular communication with staff, attorneys and supervisor/manager while working remotely
Ability to follow firm policies and procedures while working remotely
All other duties as assigned
Qualification
Required
Assist in drafting, proofing, editing and organizing complex documents, including corporate organizational documents, preferred stock financing agreements, and related correspondence with clients, investors and filing agencies
Demonstrated knowledge in Corporate department-specific topics, procedures and software
Review and revise pre-bills, as needed
Take initiative, with attorney permission, to review and process e-mails, delegate to others for handling, or escalate to attorney for action
May ensure attorney e-mails and documents are properly filed in electronic document management system
Respond to attorney/client needs with a sense of urgency and ensuring/confirming resolution with appropriate follow-up
Relieve attorneys of administrative tasks, including time entry
Organize tasks for maximum efficiency and manage conflicting priorities effectively
Maintain multiple calendars, anticipate conflicts and proactively manage schedule changes
Learn and maintain knowledge of practice and client/matter history
Share firm and technical knowledge with others
Assist colleagues in learning new skills/tasks while integrating them into the team
Exhibit a desire to team up with support staff, attorneys, and administrators
Utilize, with considerable knowledge, technology pertaining to specific Corporate department/practice group
Embrace change and adapt well in new environments
Ability to work remotely and ensure that tasks are completed timely and efficiently; maintain regular communication with staff, attorneys and supervisor/manager while working remotely. Ability to follow firm policies and procedures while working remotely
Provide high-level client service by possessing and utilizing strong, interpersonal verbal and written skills with legal staff, peers and administrators, as well as the firm's clients and external contacts
Keep abreast of practice area processes as appropriate
Knowledge of office organization, workflow and procedures
Thorough knowledge and use of firm technology tools, such as iManage, Intapp Open, Emburse Enterprise (formerly Chrome River), ExpertTime, etc
Working knowledge of Microsoft Word, Outlook, Excel and PowerPoint applications
Ability to share knowledge with colleagues
Exhibit effective communication skills by demonstrating tact, diplomacy and discretion when presenting information and responding to questions from clients, attorneys, managers, etc
Able to keep abreast of practice area processes as appropriate to the position
Accept change and work to incorporate change into daily work environment
Basic knowledge of Finance Department forms (check requests, trust account service memos, expense reports)
Demonstrated ability to multi-task and handle competing priorities within deadlines
Demonstrated ability to communicate professionally with finesse, tact, diplomacy and discretion
Take initiative to learn new skills that will contribute to enhanced performance of the role
Demonstrated willingness to undertake additional responsibilities and assist others when requested
Maintain reliable attendance record and punctuality
Preferred
Bachelor's degree preferred; 3+ years corporate secretarial experience in a law firm, preferably with experience in the tech (venture and private equity funds) area
Benefits
Coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off
Company
Considine Search
Considine Search works in the recruitment of business development, communications, and attorney development.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Kevin Considine
President/Founder
Recent News
2025-06-24
Company data provided by crunchbase