Stoel Rives LLP · 8 hours ago
Senior Business Intake Specialist
United States
Full-time
Hybrid
Mid, Senior Level
$47K/yr - $104K/yr
3+ years expStoel Rives LLP has an immediate opening for a Senior Business Intake Specialist. This position supports department leadership in processing new client and matter requests, ensuring accurate conflict of interest checks, and managing data entry into various information systems.
Legal
Responsibilities
Processes requests for conflicts checks
Completes and delivers reports in a timely, thorough, and accurate manner
Coordinates requests relating to the processing of new business and regular maintenance of existing Client-Matter data
Enters Client-Matter information into various firm wide databases, including the accounting system and the Conflicts databases, as submitted by attorneys, practice assistants, and legal staff
Leada onboarding and ongoing intake and conflicts training programs for Practice Assistants, collaborating with the IT Training team as needed
Organizes and leads special projects involving data entry and projects to clean up existing information in various firm data repositories
Assists department leadership with testing, documenting, and clarifying internal department policies and procedures
Assists the Intake team with management and annual review of the clearance process for new hires
Assists the Intake team with oversight of the creation and maintenance of iManage security policies
Participates as a member of the department team to support the needs of the Firm
Other tasks and duties as assigned
Qualification
Required
College degree and at least 3 years experience working in the business intake and/or conflicts department of a law firm required
Ability to work cooperatively as a contributing member of a team
Must demonstrate sound judgment when making decisions
Must pay close attention to detail, possess a good client service attitude, and display high work standards
Must be able to understand and comprehend instructions and analyze data
Must have excellent oral and written communication skills
Must be able to meet deadlines and work at a fast pace without supervision under conditions where there are rapid changes in the daily work schedule
Must have experience with Windows operating system and ability to work in a networked-computing environment
Demonstrated ability to learn new applications required
The ability to stand or sit for extended periods of time daily
Ability to lift and carry up to 25 pounds
Must be able to operate firm computer equipment and a touch tone telephone
Preferred
Proficiency with legal billing/conflicts systems preferred
Benefits
Annual discretionary bonus
Paid family & medical leave
Competitive PTO
Remote work options
Competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options
Generous firm-contributed health savings account
Pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
Annual contribution into the employee's retirement plan
Company
Stoel Rives LLP
Stoel Rives is a leading U.S. corporate and litigation law firm providing sophisticated business clients high quality legal services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Shelly Celius
Chief Financial Officer
Adam Dittman
Partner
Recent News
New Orleans CityBusiness
2025-03-22
Portland Business Journal
2025-02-26
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