The City University of New York · 12 hours ago
Senior Associate Dean of Administration & Finance (Chief Operating Officer)
New York, NY
Full-time
Onsite
Director/Executive
$220K/yr - $250K/yr
8+ years expThe City University of New York is seeking a Senior Associate Dean of Administration & Finance, who will serve as the Chief Operating Officer at the CUNY School of Medicine. This role involves broad responsibilities for human resources, facilities, and information technology, focusing on developing and implementing operational activities and administrative policies to enhance the administrative services of the School.
Higher Education
Responsibilities
Advise the Dean on implementation and monitoring of strategic plans including staffing requirements, faculty recruitment, space assignments, and financial plans necessary to meet goals of plans; Determine the appropriate organizational structure and mix of staff to maximize SoM operations and minimize expenses
Periodically review administrative structure of the SoM to assure the structure meets the strategic and operational goals of the SoM; create and implement revised structures as necessary and appropriate; Prepares and/or contributes to the preparation of reports, briefings, presentations, and responses on institutional and strategic issues, as appropriate
Assure compliance with CUNY, union, and governmental policies, procedures, and regulations related to financial affairs, grants and contracts, and philanthropy matters; Cooperate with all internal and external audit rules and implement all audit recommendations in a timely manner
Participate in the formulation of strategic plans for the SoM; create administrative plans that support the overall goals and coordinate strategic planning processes when necessary; Develop and monitor a capital plan incorporating short- and long-term capital needs of the for SoM
Support and monitor research-related financial activities to assure compliance with CUNY, CUNY Research Foundation, and funding agency regulations; prepare reports as required; Provide oversight and administrative direction for all grant management activity and clinical research compliance within the department
Consult with the Associate Dean of Finance regarding the preparation of budgets for grant and contract applications; assist researchers with financial aspects of grant submissions; Monitor and analyze grant budgets and notify principal investigators of the need to reallocate projected expenses; assure any overdrafts are promptly corrected
Manage facilities and space for the SoM, collaborating with CUNY, City College, and other resources specific to facilities and space management staff; Develop and monitor a capital plan incorporating short- and long-term capital needs of the SoM
Responsible for the departmental space and equipment inventories; Coordinate with CCNY facilities management on renovation and construction projects
Consult with CCNY and CUNY Central regarding the development and implemention of SoM information technology plan and policies
Assure budgets for facilities, HR, and IT departments are submitted in a timely fashion and in compliance with CUNY guidelines; Monitor, report and explain variances to approved budget; address variances and present alternatives for achieving the goals; Meet fiduciary responsibility for financial controls and comply with all audit requirements
Consult with the Associate Dean of Instiutation Advancment regarding donor relations and operational needs in anticipation of donor contributions. Assist the Development office with fundraising activities as necessary
Interacts with school, industry, government, and community officials and stakeholders in the representation and development of strategic program initiatives
Performs other job-related duties as assigned by the Dean or designee
Qualification
Required
A minimum of a Bachelor's degree and eight years' related experience
Preferred
The successful candidate will have the capacity to provide leadership at the Institutional level and possess a sense of service to the School's diverse constituencies, both Internal and external
An advanced degree in Business Administration or any related field with 10 or more years of proven and progressively responsible experience in management, finance, and operations experience at a senior executive level; thorough understanding of working in an urban environment; Impeccable Integrity; proven or demonstrated commitment to diversity; demonstrated ability to Identify problems
Advanced knowledge and experience with CUNY policies and procedures, labor relations, and quality improvement processes
Deep knowledge of a facilities management, IT, HR, and operations of a medical school and Experience planning and managing the transition and relocation of the school's facilities management, IT, HR, and other operations while maintaining operations
Ability to implement new software for resource planning to support the function of the school
Knowledge of accreditation standards for medical professional schools along with the goals, objectives, structure, and operations of a public medical school or university and knowledge of organizational structure, workflow, and operating procedures, comprehensive knowledge of operations, financial reporting, and analysis and knowledge and understanding of institutional policies and procedures and the regulatory environment within which they operate
Strategic planning skills including the management of a planning process and the ability to connect the strategic development and allocation of resources to planning goals including building a new facility to support the medical school's mission
Demonstrated leadership, organizational, and management skills; Experience helping senior management to develop and implement a strategically driven budget process with a special focus on diversifying revenue streams and return on investment based on future opportunities
Understanding of internal control concepts and the implementation of internal control systems in a complex business environment and capacity to learn and understand the strategic needs of the community in the areas of public education and economic development
Strong understanding of the culture of academic medicine and the ability to address faculty concerns
Experience working with underrepresented, low income, and marginalized students experience working in health-related or STEM (Science, Technology, Engineering and Mathematics and Medicine) fields or other health professional pipeline programs highly desirable
Experience with quality improvement principles as it relates to health care disparities to improve the quality of care and health professional decision making
Advanced understanding of the importance of diversity in academic medicine and the impact of educational and health care disparities on medicine
Benefits
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
Company
The City University of New York
The City University of New York is the nation’s largest urban public university, a transformative engine of social mobility that is a critical component of the lifeblood of New York City.
10001+ employees
H1B Sponsorship
The City University of New York has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (8)
2024 (6)
2023 (5)
2022 (5)
2021 (2)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Allison Griffin
Partnership Specialist, CUNY Service Corps
Doriane Gloria
Sr. Vice Chancellor and Chief Human Resources Officer
Recent News
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2025-09-12
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