NEOGOV · 13 hours ago
Facilities Maintenance Manager
Green Cove Springs, FL
Full-time
Onsite
Mid, Senior Level
$68K/yr - $77K/yr
6+ years expNEOGOV is seeking a Facilities Maintenance Manager for the Clay County Sheriff's Office. The role involves managing all building and maintenance functions, overseeing employees and contractors, and ensuring compliance with safety regulations while maintaining the department's facilities.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Responsible for preparing, manage, and monitor the annual maintenance budget, including forecasting, cost control, and reporting on expenditures
Responsible for ensuring all maintenance activities remain within the approved budget parameters
Analyze maintenance cost and identify opportunities for cost savings and efficiency improvements
Track expenditures, approve invoices, prepare budget forecasts, and cost justification of capital and operational expenses
Negotiate contracts and pricing with vendors and service providers best value
Posts all approved time off requests onto the appropriate calendar(s) to minimize conflicts and to help ensure adequate personnel coverage at all times
Runs errands outside of agency, picks up and/or delivers information/documents/packages to and/or from approved individuals/agencies as directed and will perform other routine tasks as appropriate
Operates the assigned vehicle in a careful and courteous manner, obeying all traffic laws, rules and regulations including the wearing of seat belts
Receives and correctly prioritizes maintenance requests in a timely manner, informing the appropriate personnel of urgent maintenance request consistent with agency policy
Recommends new or modified policies/procedures and programs for the efficient maintenance of the facilities and grounds
Maintains strict control over all keys issued to facility personnel, and document all keys issued in a key logbook in accordance with state regulations if applicable and agency policies
Schedules and supervises painting jobs so that they are completed in a manner with minimal disturbance to the normal operation of facilities/personnel
Determines the type and amount of supplies required to complete the job being assessed, and orders the correct supplies from the appropriate vendor in accordance with agency policy
Conducts facility maintenance/safety inspections, documenting all maintenance problems and safety violations
Sets up facility inspections by external entities and accrediting agencies, documents all identified problems or safety violations, corrects the problem and prepares an appropriate response
Responds to calls 24-7 for any emergencies
Oversees all maintenance on jail cells roll doors and pop doors and ensures that buildings remain in compliance with ADA guidelines
Responds to maintenance requests, assesses priority, and arranges/supervises the maintenance work
Prioritize maintenance work requests based on urgency, safety concerns, available resources/supplies, and other pertinent criteria
Reviews completed maintenance work orders for accuracy, completeness, timeliness of response
Assists superiors in making decisions on issues where no guidelines or policy exists
On a specified schedule or as needed, contacts the appropriate department/agency/service to schedule or to request scheduling of building/office area maintenance service calls in a timely manner
Oversees facility construction to ensure the overall quality of the construction and compliance with building plans/blueprints, applicable contracts and local building codes
Deficiencies are immediately reported to the primary contractor for resolution in accordance with the terms of the contract
Serves as an expert consultant within the discipline of construction and maintenance project management
Provides clear, concise and accurate direction and advice regarding construction and maintenance projects to help ensure their successful completion within the approved specifications
Schedules (or coordinates and supervises) monthly or as required pest control services to ensure that the facilities are pest and vermin free pursuant to agency policy
Collects, analyzes and documents assignments involving designated topics/subject matter as directed, and provides accurate and timely data that is essential for immediate and future decision making
Maintains department historical archives in an organized manner to facilitate easy storage and retrieval while maintaining the security and integrity of the archived materials
Conducts special, probationary, semi-annual, annual, and other required evaluations to assess subordinate’s performance and plan performance improvement strategies
Solicits or provides information/input regarding subordinate member performance as requested
Conducts evaluations according to agency evaluation schedule, guidelines and policies and if applicable, includes a career counseling session with the member
Researches and analyzes the issue / problem at hand and provide superiors with valid and defensible information / data in oral or written format as requested, in order to assist in arriving at the most appropriate decision consistent with agency mission, goals, and the law
Effectively directs assignments to ensure goal achievement consistent with agency policies
Efficiently and effectively implements changes and new programs as directed by superiors within the time frame specified in accordance with agency policies
Informs superiors of events or critical issues are accumulated and disseminated to higher authority without delay
Resolves any performance problems through effective counseling consistent with agency policies in order to improve productivity
Works effectively with colleagues and other agency personnel in order to maximize work area output and services consistent with agency policies
Develops and/or maintains a system designed to facilitate efficient, secure, and systematic document storage and retrieval consistent with agency policies and all applicable laws
Ensure that the area of responsibility is in complete compliance with health and safety regulations in accordance with established agency policies, applicable OSHA regulations, and any other applicable regulatory agencies, observing all health and safety rules and regulations
Reviews or delegates the review member time sheets and/or leave requests for accuracy, after consulting with member, reconciling inaccuracies and granting or refusing leave requests in accordance with agency policies and staffing levels
Efficiently organizes, prioritizes, schedules, and manages daily work activities, tasks, and special assignments for all assigned personnel
Assists in updating and revising agency policies/directives in accordance with accreditation requirements and standards, submitting revised policies to the appropriate authority for review and validation
Provides accurate information/directions/assistance to the public, department members, and/or other department personnel in a professional and courteous manner consistent with agency policies
Assigns subordinates/other personnel as applicable to tasks*I*projects based on ability and staffing resources. The member will effectively direct assignments to ensure goal achievement consistent with agency policies
Reviews completed work assignments for accuracy and achievement of all objectives, providing the originator with appropriate feedback to encourage task completion according to desired specifications
Implements changes and new programs as directed by superiors within the time frame specified in accordance with agency policies
Ensures that continuity and operational efficiency is obtained through accurate and timely dissemination of information consistent with agency policy and procedures
Accepts/delegates authority, ensuring that the empowered subordinate fully understands the associated duties and responsibilities to enable him/her to carry them out in accordance with agency policies and procedures
Provides effective and useful input into the development and implementation of the necessary policies, procedures/directives and/or standards to ensure the reliability, integrity and operational effectiveness of their particular area of responsibility
Responds appropriately to personnel grievances/complaints in accordance with agency policies/procedures/applicable laws in a timely manner
Processes applicable in coming and outgoing documents and/or files in a timely manner consistent with supervisory direction and/oragency policies/procedures
Participates in cross-training with other co-workers; assists those co-workers when the need arises and learns new tasks by working together as a team
Reports identified or potential maintenance, safety, and/or non-compliance findings, hazards, and incidents to the appropriate personnel and/or department
Timely completes all assignments, special projects, and budgetary requirements (if applicable) as directed, adhering to applicable agency policies
Adheres to leave and attendance policies, including punctual arrival and completing full shifts. Informs the supervisor about illness or untimely incidents, reports overtime hours worked, and timely submits timesheet, attendance, and leave requests
Regularly checks assigned mailbox, phone calls, PowerDMS, and email messages, responding promptly and professionally
Makes assigned chain of command aware of anything noteworthy
Responds to supervision, guidance, direction, and feedback from executive staff and superiors in a receptive manner and in accordance with agency policies
Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image when engaged in any activity with the public
Cultivates positive working relationships with colleagues and other agency units to enhance work area output and services in line with agency policies
Demonstrates an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and coworkers
Actively participate in job-specific training
Operates and performs minor repairs for office equipment to manufacturer’s specifications and/or within the specified parameters pursuant to agency policies
Performs other duties as assigned
Qualification
Required
Associate's Degree required, or equivalent work experience in accordance with FSS 112.219
Six (6) years of experience in a related area
High school diploma or equivalent
Proficient in Microsoft office products
Speak and understand the English language
Internal candidates must have successfully completed their probationary period
Internal candidates with punitive disciplinary action within 365 days are ineligible
Internal candidates must have completed applicable CCSO FTEP requirements
The following items (or authorized equivalents) may be required at various steps in the application process: Driver's License, Birth Certificate, Social Security Card, Form DD214 for all periods served in the military, GED or High School Diploma and Sealed Transcripts from the highest level of education, FDLE Authority for Release (notarized)
Benefits
Florida Retirement System
A full suite of very affordable health/life/dental/vision benefits
Ancillary insurance policies
College reimbursement
Medical Coverage
Dental Coverage
Life Insurance
Long Term Insurance
Supplemental Insurance
Vision Insurance
Employee Assistance Program (EAP)
Vacation/Sick Leave/Personal Time Off
Holiday Pay
Retirement Plans
Deferred Compensation Plans
Pre-Tax Benefits
Tuition Reimbursement
Florida Deputy Sheriff's Association Membership
Onsite Wellness/Fitness Center *not all locations
Military Service Leave
Bereavement
Direct Deposit Payroll
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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