Kaizen CPAs + Advisors · 21 hours ago
Client Accounts Payable Specialist - Part Time
Antioch, IL
Part-time
Onsite
Entry Level
1+ years expKaizen CPAs + Advisors is a people-first firm dedicated to helping businesses overcome financial challenges. They are seeking a detail-oriented Client Accounts Payable Specialist to deliver accurate and timely accounts payable execution for their clients, ensuring smooth operations and proactive communication with vendors and clients.
AccountingFinancial ServicesInformation Technology
Responsibilities
Master BILL and QuickBooks Online within the first 60–90 days, including vendor setup, bill entry and coding, approval workflows, payment scheduling, and reporting, enabling you to manage assigned clients independently
Ensure 100% of approved bills are paid accurately and on time, maintaining full control of the AP calendar and proactively identifying risks related to approvals, cash availability, or incomplete information
Process accounts payable with ≥99% accuracy, minimizing corrections, rework, and downstream issues for clients and internal team members
Serve as a proactive and professional point of contact for clients and vendors, communicating clearly about payment status, missing information, and issue resolution without needing to be prompted
Develop a deep understanding of each assigned client’s AP environment, including chart of accounts, approval rules, vendor requirements, and payment timing expectations
Identify inefficiencies in existing AP workflows and implement improvements that result in at least a 20% reduction in processing time within the first 6 months, leveraging BILL, QBO, and standardized practices
Reconcile vendor statements monthly (or per vendor cadence) for all high-volume and high-risk vendors, ensuring discrepancies are resolved within 5 business days and no valid invoices remain unpaid past terms
Document and maintain clear Standard Operating Procedures (SOPs) for vendor onboarding, bill processing, approvals, payment runs, and escalation, ensuring consistency and scalability across clients
Collaborate effectively with internal team members, supporting the month-end close and addressing any discrepancies promptly
Maintain organized, audit-ready AP records, ensuring accuracy, traceability, and compliance with client and firm requirements
Continuously seek opportunities to improve service quality and client experience, proposing solutions that align with client needs and the firm’s growth strategy
Participate actively in team meetings and knowledge-sharing, contributing insights that improve AP execution and service delivery firmwide
Qualification
Required
1–3 years in bookkeeping, accounting, or a related role
Strong proficiency in QuickBooks (especially QuickBooks Online)
Confident using Microsoft Office (Word, Excel, Teams, Outlook) and quick to learn new tools and systems
Clear, professional written and verbal communication is a must—especially when working with clients and teammates
Preferred
Bachelor's or Associate's degree in Accounting, Finance, or a related field preferred
Certification in QuickBooks is a bonus—or something you're willing to pursue
Benefits
Medical, Dental, and Vision Insurance
Short-Term & Long-Term Disability and Life Insurance
Cafeteria/Section 125 Plan
Retirement/401(k): Employer match with 100% vesting on day one of eligibility
Paid Vacation: Starting at 2 weeks, available for use from day one
Paid Personal Time (PTO): 32 hours available to use from day one
Paid Holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, the day after Thanksgiving, Christmas Eve (if it falls during the work week), and Christmas Day
Company
Kaizen CPAs + Advisors
Kaizen CPAs + Advisors is a financial firm that provides accounting, tax management, payroll, and information technology services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Amy Beinecke
Chief Operating Officer
Clay Hamlin
Managing Partner
Company data provided by crunchbase