Gateway Foundation · 1 week ago
Administrative Assistant - Dallas, GA
Dallas, GA
Full-time
Onsite
Entry Level
$16.83/hr - $17.50/hr
1+ years expGateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. The Administrative Assistant is responsible for a variety of administrative tasks including document preparation, data compilation, financial transactions, and serving as a liaison between departments within the organization.
Addiction TreatmentHealth CareMedicalMental HealthNon ProfitRehabilitationWellness
Responsibilities
Composes and types variety of materials and documents including correspondence, memos, forms, tables, records and charts from rough draft, general directions, or dictation; using standard computer word processing, database and spreadsheet applications. Proofreads and edits final draft materials for accuracy, consistency and clarity
Compiles data from variety of sources such as logs, lists, invoices and treatment records, and prepares regular summary reports for use by supervisors in monitoring and tracking income, expenses and contract compliance
Responsible for administering or processing routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth
Depending on area assigned, may assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases
Maintains record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth
Completes requisitions for approved office supplies, and standard department/center inventory as requested. Accepts receipts and invoices for non-routine expenditures, and obtains necessary authorizations for payment
Schedules meetings and appointments. Makes routine travel and conferences arrangements as directed
Serves as administrative liaison between assigned program or department and central offices and services by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures
Receives and screens visitors and telephone calls, and notifies appropriate personnel, or records messages
Performs variety of general office and administrative duties such as photocopying and assembling documents, sorting and distributing mail and faxes, storing office supplies, processing time cards for payroll, recording and typing meeting minutes, and so forth
Depending on area assigned, may provide client services such as assisting clients with completing forms and applications for insurance or public assistance, verifying treatment funding source or insurance coverage, maintaining case files, and scheduling appointments
Work within a correctional facility
Qualification
Required
High School Diploma or GED
One (1) year of administrative, clerical or office operations experience
Must be able to obtain Georgia Department of Corrections clearance
Preferred
Proficient in MS Suite (Word, Excel, Outlook)
Attention to detail
Experience in Kronos
Experience with My Avatar
Previous experience working within a correctional facility
Benefits
Medical, dental, and vision insurance for employees and dependents
Employee wellness program promoting health and fitness and offering cash-saving premiums
Employee assistance programs focused on mental health
403(b) Retirement Plan with 3% employer match
Short-term and Long-term Disability and Life and AD&D Insurance paid for by Gateway
Flexible Spending Accounts for medical and dependent care
Public Service Loan Forgiveness (PSLF)
18 paid time off days per year – accrual rates increase with years of service
9 paid company holidays
Work-life-balance
Training & Development Programs
Tuition Reimbursement - up to $5,250 per calendar year
ELearning access to online courses that provide CEU’s and job-related training
Clinical Supervision: Formal and informal guidance
Company
Gateway Foundation
Gateway Foundation offers a wide range of addiction treatments, therapy, and clinical services for substance abuse and mental health.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ave Costa
Chief Development Officer (CDO)
Recent News
2025-10-27
2023-11-08
Company data provided by crunchbase