HireTalent - Staffing & Recruiting Firm · 17 hours ago
Administrative Assistant – AI expert
United States
Contract
Remote
New Grad, Entry Level
$44/hr - $44/hrHireTalent is a staffing and recruiting firm, and they are seeking an Administrative Assistant with expertise in AI. This role involves supporting two leaders in the AI organization through various administrative functions, requiring professionalism and the ability to manage competing priorities in a remote environment.
DeliveryHuman ResourcesStaffing Agency
Hiring Manager
Suvidha Gundekar
Responsibilities
Performs a variety of administrative functions in support of 2 leaders in the AI org plus their teams
Requires professionalism, discretion, sound judgment, and prompt responsiveness in a fast-paced, remote environment
The role requires the ability to manage competing priorities, work independently, and collaborate effectively across teams
Primarily responsible for managing calendars of the two executives, coordinating meetings, preparing and submitting expense reports, and arranging travel when applicable
Manages incoming requests and inquiries and routes information appropriately
Assists with meeting preparation, including agendas, materials, notes, and follow-ups
Supports coordination of team meetings, offsites, and events
May assist with drafting or formatting communications, basic research, procurement-related tasks, or small administrative projects depending on assignment scope
Partners closely with other administrative professionals, shared services teams, and cross-functional stakeholders to ensure smooth day-to-day operations
Maintains confidentiality and exercises discretion when handling sensitive information
Experienced working remotely and supporting leaders asynchronously across time zones
Qualification
Required
Google Workspace
Microsoft Office
Slack
Zoom
Must be available Monday - Friday 8am-5pm PST
Ability to manage competing priorities
Ability to work independently
Ability to collaborate effectively across teams
Experience managing calendars of executives
Experience coordinating meetings
Experience preparing and submitting expense reports
Experience arranging travel
Experience managing incoming requests and inquiries
Experience assisting with meeting preparation, including agendas, materials, notes, and follow-ups
Experience supporting coordination of team meetings, offsites, and events
Experience drafting or formatting communications
Experience conducting basic research
Experience with procurement-related tasks
Experience with small administrative projects
Experience partnering with other administrative professionals and cross-functional stakeholders
Ability to maintain confidentiality and exercise discretion
Experience working remotely and supporting leaders asynchronously across time zones
Proficient with standard productivity and collaboration tools
Utilizes available tools and technologies to improve efficiency, organization, and workflow effectiveness
Knowledge of commonly used concepts, practices, and procedures related to administrative support
Experience providing remote support and working asynchronously
Comfortable adopting new tools and technologies
Company
HireTalent - Staffing & Recruiting Firm
HireTalent is a certified Minority Business Enterprise (MBE) workforce solutions firm, specializing in securing the best talent fits in Executive/Retained Search, Direct Hire Placements, MSP, SOW, and nationwide hiring program management and support.
Founded in 1997
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ashish Kaushal
CEO / Founder
Company data provided by crunchbase