NEOGOV · 9 hours ago
Purchasing Assistant
Sunny Isles Beach, FL
Full-time
Onsite
Entry Level
$48K/yr - $78K/yr
2+ years expNEOGOV is a company that provides innovative solutions for government agencies, and they are seeking a Purchasing Assistant to support the procurement processes within the City of Sunny Isles Beach. The role involves administrative tasks related to purchasing supplies and services, vendor relations, and maintaining accurate records.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Consults with departmental personnel on procurement needs, provides administrative assistance and advises of equipment, supplies, services, and purchasing procedures as established
Perform a variety of complex administrative, secretarial, and/or public procurement clerical duties in support of assigned department. Answers the telephone, waits on the general public, and provides information related to department and/or city policies and procedures, and makes various appointments and announces callers
Corresponds with vendors relative to delivery, substitutions, inquiries, quotations, misinterpretations of monitors status of purchase orders, insurance certificates and contracts
Manages departmental related documents relating to the Department’s purchasing function, including certificates of insurance and vendor documents. Assist with maintaining vendor database. Composes correspondence to include email, memos, letters, applications, reports, meeting agendas, and meeting minutes
Obtains formal quotations as per established procedures
Expedites delivery, billing and receiving documents when required. Investigates delivery issues and coordinates with vendors, staff, and end users to resolve defective or unacceptable goods or services and ensure corrective action
Monitors the department's supply needs and prepares supply requisition forms and maintains adequate inventory of office supplies
Reviews, approves and processes all requisitions at a certain dollar level, checks for accuracy and conformance with City purchasing policies, makes adjustments to affect economies, consolidates departmental requisitions when possible, assigns vendor numbers, printing of purchase orders, obtaining proper authorization and signatures, distribution of all copies to proper department or files. Routes contracts for signature
Follows-up on a variety of special assignments, projects, and related matters to ensure assignments, projects, tasks are completed in a timely manner and/or by established deadline
Assists the Purchasing Agent with duties required by the SE Florida Governmental Purchasing Co-op and attends meetings as necessary. Maintains Co-op contract files
Monitors budget expenditures to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment
Supports bid openings, vendor meetings, evaluation committees, and other procurement activities by preparing sign-in sheets, packets, and Florida Sunshine meeting materials
Manage the photocopier contract including ensuring coordination of repairs, setting up training with vendor, assisting employees with proper use of the copier. Assists in maintaining paper and other supplies stocked in the supply room
Supports the sales of surplus supplies and equipment
Serves as a backup for all Finance Department functions when needed
Assists with contract administration, including obtaining periodic vendor performance evaluations from user departments
Performs other related duties as requested
Qualification
Required
Associates degree or equivalent supplemented by two (2) years' experience performing similar clerical/ administrative support duties; experience in a municipal purchasing department is desirable; or any acceptable related combination of training and experience
Valid Florida Driver's License
Preferred
CPPB, CPPO or CPM certification preferred
Benefits
Health Insurance
Dental and Vision Insurance
Life Insurance
Long Term Disability
Workers Compensation
Cafeteria Plan
Retirement
Sick Leave
Vacation Leave
Holidays
Floating Holidays
Direct Deposit
Credit Union
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase