NEOGOV · 21 hours ago
Administrative Assistant III- Drainage
Denton, TX
Full-time
Onsite
Mid Level
$23.39/hr - $30.41/hr
3+ years expNEOGOV is a company that provides software solutions for government organizations, and they are seeking an Administrative Assistant III to support the Drainage department. The role involves performing moderate-to-complex administrative duties, ensuring excellent customer service, and maintaining official documents and records.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Provide information regarding division policies and procedures to internal and external stakeholders; update division policies and procedures as directed
Principle secretarial support to the department; calendaring, note taking, arrange meetings, conferences, and travel
Assist with the planning, and execution of events, including but not limited to, set-up and/or break down, coordination of meetings, ordering, shopping for supplies and following up with internal and external stakeholders
Maintain official documents and retention; monitor records, ensure storage in system-of-record locations, and follow record destruction policy and procedure
Performs record keeping duties to assure fiscal and administrative control of department activities, including but not limited to, detailed tracking of expenditures, verification and payment of invoices, prepare/review/process purchase order requests, verify requisitions, and expense and travel reports; ensure data accuracy and compliance
Serve as a first point of contact for the department office; screen telephone calls, incoming correspondence and direct and/or guide visitors to their destination
Maintain department inventories for office supplies and uniforms; submit supply and/or uniform orders through the City of Denton contracted vendor(s) websites, maintain list of items, acquire product and track date of distribution, as appropriate
Produce, proofread, maintain, revise, and verify data for division documents; prepare agenda items, minutes, resolutions, and other related materials, as directed, or needed by leader
May conduct simple-to-moderate research to resolve customer concerns and/or identify specialized materials relevant to division projects
Perform administrative processes involving payroll procedures, purchase requests, JD Edwards processes and accounts payable; train employees in administrative processes, as needed
Utilize software system to maintain service accounts, complete change outs, and retrieve work orders for new meter installations; provide data to appropriate staff members
Research and receive bids for tools to be used in the field
Order and distribute BTI Briquettes for mosquito control; maintain detailed count and records number handed out to the public and to crews
Ensure vehicles or equipment get turned in to Fleet Services for routine maintenance
Maintain files for showing how much fuel and maintenance was used for each vehicle or piece of equipment
Provide backup support for Beneficial Reuse sales, including but not limited to answering questions, cash handling, training new staff, or covering shifts in the sales building
Qualification
Required
High School diploma or equivalent; and Three (3) years of administrative experience customer service, critical-thinking, discretionary decision-making, and handling of confidential matters
Associate's Degree from an accredited college or university in Public Administration, Business Administration, Secretarial Science, or related field; and One (1) year of administrative experience customer service, critical-thinking, discretionary decision-making, and handling of confidential matters
Any combination of related education, experience, certifications, and licenses will result in a candidate successfully performing the essential functions of the job
Knowledge of City of Denton policies and procedures
Knowledge of office procedures and standard office equipment
Skill in analyzing, researching, and compiling data and thoughts to solve problems
Skill at the intermediate level, working with Microsoft Office 365, and other software systems to complete work
Skill in interpersonal relationships, including using tact, patience, and courtesy
Skill in providing exceptional service to both internal and external customers
Ability to work independently to manage multiple work tasks while balancing competing priorities with attention to detail and in a fast-paced environment
Ability to establish and maintain effective interpersonal relationships
Ability to use software to create spreadsheets and databases, complete word processing, process work orders and access databases
Ability to accurately prepare and maintain records, files, and reports
Ability to handle records and complex situations of a confidential nature
Ability to handle difficult and stressful situations with professional composure and confidentiality
Ability to work independently while handling multiple tasks and changing priorities with attention to detail
Ability to communicate effectively, both in oral and written forms, for the needs of the audience
Must pass a drug test, criminal history background check, and social security number verification
Benefits
Medical, dental, vision, coverage in addition to life and disability insurance plans
Employee Health Clinic
Paid Vacation Days and Paid Holidays
Retirement Plan
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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