Sweet Fish · 11 hours ago
Freelance Production Coordinator
United States
Contract
Remote
New Grad, Entry LevelSweet Fish is a company focused on client productions, seeking a Freelance Production Coordinator to manage timelines and communicate effectively with clients. The role involves improving production systems and workflows while ensuring projects run smoothly and efficiently.
AdvertisingB2BMedia and EntertainmentPodcast
Responsibilities
Serve as a main point of contact for day-to-day client communication
Keep clients informed, aligned, and confident in the process
Attend client meetings (bi-weeklies, QBRs, media prep calls) and track follow-ups
Respond to client messages within four business hours
Flag risks, misalignment, or opportunities to your Executive Producer early
Manage timelines, tasks, and deliverables using tools like Asana and Notion
Support all phases of production, including: Topic ideation and episode prep, Media day coordination, Post-production tracking and QA
Send weekly client status updates
Oversee final delivery and distribution of assets (including YouTube titles and publish dates)
Help build and refine workflows that make production more efficient and repeatable
Create or improve templates, checklists, and documentation
Spot inefficiencies and suggest better ways of working
Work closely with your Executive Producer and other PCs
Participate in team stand-ups, 1:1s, and internal planning meetings
Share best practices and support other Production Coordinators when needed
Qualification
Required
Serve as a main point of contact for day-to-day client communication
Keep clients informed, aligned, and confident in the process
Attend client meetings (bi-weeklies, QBRs, media prep calls) and track follow-ups
Respond to client messages within four business hours
Flag risks, misalignment, or opportunities to your Executive Producer early
Manage timelines, tasks, and deliverables using tools like Asana and Notion
Support all phases of production, including: Topic ideation and episode prep, Media day coordination, Post-production tracking and QA
Send weekly client status updates
Oversee final delivery and distribution of assets (including YouTube titles and publish dates)
Help build and refine workflows that make production more efficient and repeatable
Create or improve templates, checklists, and documentation
Spot inefficiencies and suggest better ways of working
Work closely with your Executive Producer and other PCs
Participate in team stand-ups, 1:1s, and internal planning meetings
Share best practices and support other Production Coordinators when needed
Available during standard U.S. business hours (Monday–Friday)
Responsive during core hours, especially for client-facing work
Occasional flexibility needed around media days or key deadlines
Preferred
Experience with project management tools like Asana and Notion
Familiarity with communication tools like Slack and Zoom
Experience with production tools like Riverside, Frame.io, Descript
Experience with file management tools like Google Drive
Ability to learn and stay organized
Company
Sweet Fish
Your marketing team’s video team.
Founded in 2015
11-50 employees
Funding
Current Stage
Early StageLeadership Team
James Carbary
Founder
Company data provided by crunchbase