NEOGOV · 20 hours ago
Administrative Assistant II - Fire
City of Pasco, WA
Full-time
Onsite
Mid Level
$65K/yr - $78K/yr
3+ years expNEOGOV is seeking an Administrative Assistant II for the Fire department in the City of Pasco. This role involves performing complex administrative duties, providing support to City personnel, and maintaining public relations while managing multiple projects in a dynamic environment.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide clerical/bookkeeping support to the department
Compose, type, edit and proof correspondence, documents, reports, memoranda, legal documents, deeds, contracts, and minutes or materials
Screen incoming calls, mail and visitors providing general and specialized information regarding established department, division or City services and resolve problems or complaints within the scope of authority
Maintain excellent public relations through communication with the public, other departments and agencies
Function as clerk to commissions related to assigned department
Assist in the development of office forms, procedures, records and filing systems
Prepare and process department invoices and petty cash requests
Process time records and absence reports
May provide information and assistance in the development of the department budget, track, research and compile expenditure information
Setup and maintain detailed records for assigned area of department utilizing computerized and manual recordkeeping systems to assure accurate and reliable records and reports, some of which may be subject to audit/review
Enter and compile data from a variety of sources and prepare reports as directed which may involve statistical calculations and tabulations
Maintain assigned logs and indices to ensure accurate records
Enter data and generate reports for management information and review
Maintain a follow-up system on reports or actions that are required on a periodic and routine basis
Coordinate or participate in the coordination of various inter-departmental and public matters such as coordinating schedules, facilitating and scheduling meetings, providing notification and documentation
Maintain calendars and schedule appointments for staff
Arrange and coordinate meetings for boards and committees
Arrange local or out-of-town reservations for conference, transportation and lodging
Research and prepare various requests that may include scheduling of public hearings, dissemination of pertinent information to appropriate parties and preparation of Council Agenda item information
Assist in the administration of projects and facilitate meetings. Ensure project documentation and archives are complete and accurate, and kept in compliance with State laws. Interface with auditors from multiple State agencies
Attend meetings after normal business hours
Performs other related duties as assigned
Qualification
Required
High school diploma or G.E.D
Three (3) years of secretarial/administrative assistant experience
This position is subject to an extensive background investigation (drug use history, criminal convictions, personal history statement, etc...), which requires candidates to submit a personal history statement
Preferred
Previous municipal experience
Media publications
Event coordination
Website management and e-publications
Benefits
Medical coverage available at tiered monthly rates based on plan selection and coverage level.
Dental coverage is available at $11.59/month
Vision coverage at $6.54/month.
Basic life insurance paid for by the City and employee sponsored supplemental life insurance.
12 days of vacation accrual during the 1st year of employment
12 days of sick leave which are available for use upon accrual.
10 holidays, plus each employee receives 1 floating holiday each year.
Washington State Department of Retirement Systems (DRS), which offers a guaranteed monthly benefit once vesting criteria has been met.
In addition to DRS, employees may also contribute to a 457 Deferred Compensation Plan, that offers a pre-tax contribution of 4% from the City.
Comprehensive Employee Assistance Program
Tuition Assistance
Flexible Spending Plan
Long-Term Disability
Aflac
Flexible Schedule (per department approval)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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